Assistant Manager, Facilities - St. Louis, MO
2 days ago
Job description
Who We Are
Lutheran Church Extension Fund (LCEF) is a trusted financial institution dedicated to starting, sustaining and strengthening Lutheran Church—Missouri Synod (LCMS) ministries around the world. Since 1978, LCEF has provided financial resources, strategic guidance and innovative solutions to help congregations, schools, organizations and church workers achieve their goals. When you join our team, you're not just building a career – you're using your talents and applying your professional expertise to serve a higher purpose in a values-driven organization.
What You'll Do
The Assistant Manager of Facilities is responsible for the execution of policies, procedures, programs, and workplace services that ensure a well-managed, well-maintained building. This role prioritizes positive responses to tenant concerns, environmental health and safety, and quality programs, while aligning with organizational goals and objectives.
- Ensure that daily operations, including janitorial, life-safety, engineering, site services, and general maintenance, are carried out efficiently in line with established policies and guidelines.
- Review all contracts regularly, ensure competitive bidding as required, and confirm that invoices align with contract pricing.
- Supervise maintenance programs pertaining to the interior and exterior conditions of the property.
- Promptly address building occupants' requests for maintenance, repairs, and cleaning services.
- Compile and ensure timely and accurate completion of site-specific documentation and reports, including but not limited to: Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, etc.
- Prepare budgets, financial reports, contracts, expenditures, and purchase orders related to the organization and tenants as directed.
- Assist in developing capital budgets for the facility, contributing to a five-year plan for maintenance, facility improvements, and cost reduction initiatives.
- Collect, analyze, and prepare reports to support accurate facility management assessments and decisions.
- Ensure tenants and vendors comply with insurance requirements and coordinates claims as required.
- Proactively inspect the building, systems, common areas, and more, reporting findings to the Facilities Department leader.
- Provide mail room and document imaging coverage as needed.
- Coordinate events with the organization and tenants as needed.
What You'll Need
- Minimum 5 years of relevant experience, ideally in commercial real estate or facility management.
- Experience in maintenance, construction, engineering, and all facets of property and building management.
- Certified Facility Manager (CFM) or Building Owners and Managers Association (BOMA) certification, preferred.
- Comprehensive understanding of management contracts, vendor agreements, and other facility-related contracts.
- Proficient in Building Management Systems, maintenance and monitoring.
- Ability to read and interpret construction specifications and blueprints.
- Strong financial management skills, including budgeting, forecasting, and financial tracking.
- Knowledge of financial systems; experience with Yardi preferred.
- Critical thinking and sound judgment in facility operations and decision-making.
What We Offer
- Wellness resources for spiritual growth, physical health and social connection.
- Comprehensive compensation package, including the opportunity to participate in our Employee Incentive Program.
- Generous time off, including dedicated time off between Christmas and New Year's Day.
- Health insurance with 100% of premiums covered by LCEF, retirement benefits (pension and 403(b) employer match), paid parental leave, and so much more.
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