Risk Management Training Coordinator - er Shops, Long Beach, CA, US

JOB SUMMARY · Under the direction of the Risk Management Associate Director, the Risk Management Training Coordinator supports compliance and safety programs under a shared services leadership structure for Associated Students, Inc. and Beach Shops auxiliary organizations. The em ...

Job description

JOB SUMMARY

Under the direction of the Risk Management Associate Director, the Risk Management Training Coordinator supports compliance and safety programs under a shared services leadership structure for Associated Students, Inc. and Beach Shops auxiliary organizations. The employee is responsible for assisting with assigning and tracking training for all employees, managing the training software system, and ensuring compliance with all legal and regulatory requirements, including State, City, CSU guidelines, and OSHA, CAL/OSHA regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

1. Ensures consistent,timelycommunication between divisions and the Risk Management team to support training and compliance initiatives.

1. Utilizesestablished training systemsto assign, track, monitor, and upload training modules, materials, and completion records.

1. Prioritizes and manages day‑to‑day workflow to ensure efficient coordination of training activities and administrative tasks.

1. Coordinates, schedules, andorganizeslogisticsfor internal training sessions, including securing venues, arranging equipment, and preparing supporting materials.

1. Prepares, proofs, and edits documents, spreadsheets, reports, and trainingmaterials asassigned.

1. Communicates with employees and managementregardingpending, overdue, or upcoming training assignments and requirements.

1. Assistsin planning, developing, and refining training courseobjectivesin collaboration with subject matter experts.

1. Maintainsaccurateand up‑to‑date training records, curriculum files, and database documentation.

1. Oversees the facility inspections process, ensuringtimelyscheduling, documentation, and follow‑up on corrective actions.

1. Continuously evaluates training procedures and course effectiveness, recommending or implementing curriculum updates as needed.

1. Manages procurement, inventory, and distribution of first aid supplies and safety equipment.

1. Drafts, types, andformatsletters, forms, and other documents as needed.

1. Ensuresaccuratetimekeeping andlogshoursfor completedtrainings, verifies accuracy of data.

1. Prepares and presents training status reports, updates, and key metricsto management. 

1. Monitors the DMV Pull Program and oversees compliance for the organization's Driver Program.

1. Operates company carts and vehicles to support training activities, inspections, and related duties.

1. Learns, applies, and supports both Shops and ASI safety protocols, compliance programs, and training requirements.

1. Otherduties as assigned,reasonablywithinthe scope of the job.

CONDITIONS OF POSITION The conditions of this position are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Schedule

Work shifts will be assigned during regular corporate office operating hours, which are Monday through Friday from 8:00am to 5:00pm. Operational activity is year-round, with increased activity during summer and winter months. Typical shifts vary to include mornings and afternoons, with occasional nights and weekends required to support campus and organizational events and programming.

Physical Demands

The job will require the employee to work in an office environment while working at a desk and viewing a computer screen for long periods of time. The employee is regularly required to sit, talk, hear and use office equipment within arm's reach. Specific vision abilities are , which may include close vision and ability to adjust focus. There will be time spent intermittently on their feet and walking between various operating locations on campus, occasionally exceeding distances of ½ mile. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment

The employee is typically in a climate-controlled office environment, with occasional exposure to outdoor elements when traveling between various operating locations on campus. The employee will occasionally be exposed to warehouses, kitchens, and tight spaces while performing work duties. The noise level in the work environment is typically quiet. Work content requires numerous regulatory and reporting deadlines on a consistent basis.

MINIMUM QUALIFICATIONS

Education and/or experience

The employee must be 18 years of age or older. A high school diploma or equivalent is required; a bachelor's degree in a related field is preferred. A minimum of two years of experience in Risk Management or related position is preferred.

Certificates, Licenses, Registrations

The employee is required to have a valid California Driver's License and a satisfactory driving record, as determined by the Beach Shops. The employee must complete the Beach Shops Driver Safety Program within 30 days of hire. 

Knowledge and Abilities

The employee must be bilingual in English and Spanish and proficient in Microsoft Word, Excel, Outlook, DocuSign, and PowerPoint, with strong data entry accuracy. They must demonstrate excellent written and verbal communication skills in English, maintain confidentiality, work independently, and handle sensitive information with discretion. Strong attention to detail, the ability to multitask in a fastpaced environment, and meeting deadlines are essential. The employee should be proactive, collaborative, and possess strong interpersonal skills, along with creativity and the ability to develop innovative solutions. Knowledge of regulatory requirements, including State, City, and CSU guidelines, as well as OSHA and Cal/OSHA regulations, is . The ability to understand and comply with University and Beach Shops policies and procedures is .

BACKGROUND CHECK