Property/House Manager - East Quogue, NY
19 hours ago
Job description
Position Title: Full Time, Family Residential Property Manager / House Manager
Location: East Quogue, Long Island
Reporting to: Family Residences Manager
Schedule: In Season Flexibility Required
Salary k DOE with Healthcare
CLIENT OBJECTIVE
Our client is seeking an experienced, highly organized and service-oriented Property Manager / House Manager to oversee the daily operations and maintenance of a newly built single family residential compound. The property contains a large house, a dock, a boat house and two additional residential structures. The property serves as the family's weekend and summer home.
The Property Manager/House Manager will serve as the primary on-site lead in Long Island and support the Residences Manager across other family properties as needed, typically in the off season.
This role requires a hands-on contributor with exceptional attention to detail and strong project management skills. The ideal candidate has proven vendor management experience and can work efficiently and discreetly in a high expectation environment. This is a long term opportunity for a polished professional who excels in maintaining high end homes and delivering platinum level service.
POSITION RESPONSIBILITIES
Property Operations and Maintenance
- Oversee day to day operations ensuring excellence across interiors, exteriors and dock including a 35 foot power boat and smaller craft.
- Conduct regular walkthroughs and maintain preventative maintenance schedules and logs.
- Ensure grounds, gardens, marine areas, pool and spa systems, garages and storage are guest ready.
- Manage seasonal equipment including bikes, boards and beach gear.
- Coordinate seasonal open and close including ramp up and winterization.
- Oversee vehicles and boats including servicing, detailing, fueling and storage.
- Liaise with marine and automotive providers and track maintenance.
- Utilize Nines Living software for centralized task and documentation management.
Vendor, Contractor and Project Oversight
- Coordinate and supervise vendors across mechanical, landscaping, AV, security and specialty trades.
- Evaluate service contracts and track performance.
- Oversee repairs and property projects including scopes, bids and punch lists.
Household Support, Logistics and Hospitality
- Manage supplies, inventories and storage systems.
- Assist with seasonal changeovers and arrival and departure preparation.
- Support family events including vendor coordination and on site presence.
Technology, Security and Risk Management
- Monitor smart home, AV, IT and security systems.
- Implement key control and visitor protocols.
- Maintain storm procedures and emergency readiness.
Financials, Records and SOPs
- Support invoice review and expense tracking.
- Maintain manuals, checklists and asset inventories.
- Assist with capital planning and lifecycle inputs.
Collaboration and Multi Property Coordination
- Serve as primary Long Island lead while coordinating with Residences Manager.
- Provide support to other properties during off season.
- Coordinate cross property logistics and vendor scheduling.
Seasonal Rhythm
- May through October high touch on site operational season.
- November through April project focus and NYC support.
CANDIDATE REQUIREMENTS
- Bachelor's degree required.
- Minimum five years managing high end private residences or luxury hospitality.
- Strong vendor and project oversight experience.
- Technical understanding of residential systems including HVAC, plumbing, electrical and AV.
- Experience with boats and waterside property preferred.
- Discreet, professional and service oriented.
- Strong task tracking and documentation skills.
- Valid driver's license with clean record.
- Flexible with extended hours during peak season.
- Authorized to work in the United States.
- Seasonal readiness with no preventable downtime.
- Strong vendor performance and accountability.
- Maintenance discipline with accurate logs.
- Updated SOPs and full software integration.
- Principal satisfaction with seamless property operations.
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