Operations and Finance Manager - Gainesville, FL
14 hours ago
Job description
Operations and Finance Manager
Organization Overview
Working Food is a community-rooted nonprofit growing a just, resilient food system in North Central Florida. In partnership with farmers, families, educators, and neighbors, we expand access to fresh, local food, steward climate-resilient seeds, cultivate community growing spaces, and create hands-on learning experiences for youth. Together, we help grow a thriving ecosystem of care, equity, and connection.
Job Overview
The Operations & Finance Manager supports the day-to-day administrative and financial operations of Working Food. The manager ensures accurate bookkeeping, strong internal systems, and smooth organizational functioning. This role is ideal for someone who is detail-oriented, systems-minded, and committed to supporting community-rooted work through strong operational infrastructure.
Reports To
Working Food's Executive Director
Essential Functions
Financial Management & Bookkeeping
- Accurately record, verify, and categorize financial transactions in accounting software while maintaining organized digital documentation.
- Reconcile all bank, credit card, and third-party accounts monthly to ensure accuracy.
- Manage accounts payable and receivable, including invoicing, deposits, revenue recognition, cash handling, and payment processing.
- File required payroll, sales tax, and other regulatory reports in a timely manner.
Grant & Reporting Support
- Track grant-related financial and reporting requirements in collaboration with the Executive Director and Program Directors.
- Prepare and compile monthly grant reports and invoice packages using Adobe and related software.
Operational Systems & Compliance
- Track and maintain insurance policies, licenses, contracts, and compliance documentation.
- Support renewal and acquisition of insurance, licenses, and required state and federal filings.
- Oversee software subscriptions and vendor renewals.
HR & Administrative Support
- Support HR administration, including onboarding documentation, background checks, and maintenance of personnel files.
- Assist with preparing documentation needed for annual performance reviews.
Qualifications
- Experience in bookkeeping and/or financial management, preferably within a nonprofit organization
- Strong spreadsheet skills and proficiency in Microsoft Office and Google Workspace
- Experience using accounting software; familiarity with Ramp and Xero is a plus
- Working knowledge of payroll processing, sales tax, and nonprofit compliance requirements
- Exceptional organizational skills and strong attention to detail
- Ability to work independently and manage multiple priorities
- Collaborative, community-oriented, and aligned with Working Food's mission and values
Hours and Compensation
- 20 hours per week
- $23–$25 per hour, commensurate with experience
- Annual cost-of-living and merit increases are considered by the Board of Directors
- Generous paid leave benefits
- Flexible schedule; the manager sets their own work hours
- Up to 90% of work may be performed remotely following successful completion of training
- Candidate must be located in Gainesville, Florida and able to visit the Working Food office once per week
To Apply
- Please send a resume, cover letter, and three professional references to
- Applications that do not include all requested materials will be considered incomplete
- Final candidates will be asked to complete a brief, paid skills assessment
Working Food is an equal opportunity employer that is committed to increasing equity, diversity, and inclusion in all elements of our work. Working Food hires, trains, compensates, and promotes regardless of race, marital status, religion, age, mental or physical disability, national origin, citizenship, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), past, current, or prospective service in the uniformed services, in addition to any other characteristic protected under applicable federal, state, or local law.
Job Type: Part-time
Pay: $ $25.00 per hour
Expected hours: 20 per week
Benefits:
- Flexible schedule
- Paid time off
Work Location: Hybrid remote in Gainesville, FL 32601
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