No more applications are being accepted for this job
- H.S. Diploma or Equivalent
- 2 Years experience as a secretary utilizing word processing and data entry systems.
- Data entryRegisters Volunteer information into Agility.
- Performs general clerical dutiesRecords and distributes staff meeting minutes. Answers telephone by the third ring, screens calls and directs as appropriate. Takes messages with accurate and appropriate detail.
- Professional developmentAttends training pertinent to building office skills or other area pertinent to role in EOHD.
- Receptionist dutiesPerforms receptionist duties:
- Record managementMaintains workflow through the department. Informs practitioners and nursing staff when patient's chart and paperwork is ready.
- SchedulingVerify contact information for employee is accurate and refer to HR if corrections are needed prior to their appointment. Agility may be updated during the visit to ensure all necessary paperwork prints with correct information until HR makes changes. Schedules appointments accurately using Agility.
Secretary-Employee Occupational Health-Sharp Healthcare-Part Time-Day Shift - San Diego, United States - Sharp HealthCare
Description
Facility: EOHD & Knollwood
City San Diego
Department
Job Status
Regular
Shift
Day
FTE
0.5
Shift Start Time
Shift End Time
H.S. Diploma or Equivalent
Hours
Shift Start Time:
7:30 AM
Shift End Time:
3:30 PM
Additional Shift Information:
Weekend Requirements:
No Weekends
On-Call Required:
No
Hourly Pay Range (Minimum - Midpoint - Maximum):
$ $ $28.860
The stated pay scale reflects the range that Sharp reasonably expects to pay for this position.
The actual pay rate and pay grade for this position will be dependent on a variety of factors, including an applicant's years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and employer business practices.
What You Will Do
Under minimal supervision performs a variety of clerical and general office activities. Accurately completes assignments and follows through within designated time frames. Supports harmonious internal and external working relationships.
Required Qualifications
Essential Functions
Performs Agility employee searches.
Ensures all necessary paperwork is complete and scanned according to Agility Scan Plan.
Distributes and sends mail daily.
Communicates consistently in a professional and courteous manner to all customers/contacts.
Assists System Specialist with projects as requested.
Coordinates with staff to ensure smooth clinic operations.
Aware of clinician's availability, for when employees are waiting.
Fosters good communication and teamwork.
Pull chart (paper) if onsite, if previous records are not in Agility.
Maintains medical records for department ensuring that confidentiality is maintained. Ensures records are updated with all necessary paperwork in a timely manner.
Alerts staff/supervisor to work flow problems. Alerts supervisor of sensitive issues in a timely fashion.
Keep HR informed via SharePoint of appointment status.
Notify supervisor if schedule booked so that first available appointment is greater than 1 week.
Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class