Accounts payables Clerk - San Ramon, United States - Castle Management

Description

Job Description

Job Description

SUMMARY: Compiles and maintains accounts payable records by performing the following duties:

ESSENTIAL DUTIES AND RESPONSIBILITIES:

§ Those duties as outlined further in Detail of Duties and Responsibilities attached

§ Sort and process A/P mail on a daily basis

§ Ensure all invoices processed for payment meet approval protocol

§ Ensure that all approved invoices are paid on time

§ Assist with the reconciliation of credit accounts

§ Prepare analysis of accounts, as required

§ Analyze Trust Account cash balance for each owner; work with Bookkeeper if cash call is required

§ Special Project invoice/expense tracking

§ Maintain A/P files in a neat and organized fashion

§ Respond to all vendor, Portfolio Manager, and Resident Manager inquiries

§ Assist in the processing of the Deposit Accounting within legally mandated timeline

§ Assist in the preparation of 1099 Miscellaneous tax forms for vendors

§ Assist in the preparation of the monthly Form 542 reporting

§ Answer Operator calls on multi-line phone system, screen and direct calls

§ General administrative and clerical support including photocopying, scanning, faxing, sorting and mailing of documents

§ Assist in the tracking of certificates of insurance for owners and vendors

§ Possess reliable vehicle and maintain good driving record for bank runs and office supply purchases

§ Competent computer skills including MS Office; Yardi Voyager a plus

§ Other duties as assigned

COMPETENCIES: Responds promptly to customer needs; Maintains confidentiality; Speaks clearly and persuasively in positive or negative situations; Contributes to building a positive team spirit; Able to build morale and group commitments to goals and objectives; Inspires respect and trust; Looks for ways to improve and promote quality; Prioritizes and plans work activities; Reacts well under pressure; Accepts responsibility for own actions; Follows through on commitments.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

§ Typing: Minimum 45 wpm

§ Data Entry: Minimum 10,000 keystrokes per hour

§ Strong attention to detail

§ Strong organizational skills

§ Works well with deadlines

§ Team player

§ Reliable

§ Professional

§ Good verbal and written communication skills

§ Customer service oriented

§ Information management

• Joyful
• Sense of humor
• Humble Hardworking and Smart

Education and/or Experience:

One year certificate from college or technical school; or 2 years related experience and/or training; or equivalent combination of education and experience.

Physical Demands: While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear and taste or smell. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment: Moderate noise level associated with open office work environment.

Company DescriptionThe California Apartment Association's annual GEMM Awards named Castle Management: The Management Company of the Year for two years running 2012 and 2013.

The award covers Alameda, Contra Costa, Napa, and Solano counties.

Company Description

The California Apartment Association's annual GEMM Awards named Castle Management: The Management Company of the Year for two years running 2012 and 2013.\r
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The award covers Alameda, Contra Costa, Napa, and Solano counties.