office manager - Hampton - M Price Distributing CO

    M Price Distributing CO
    M Price Distributing CO Hampton

    1 week ago

    Description

    Position: Office Manager
    Company Overview
    M. Price Distributing is proud to be one of the largest beverage distributors in Southeast Virginia. Founded in 1933, M. Price is a third generation family-owned business that is committed to growth and excellence in our market. Unwavering commitment to our customers and employees, service and dependability, and always striving to build strong customer relations are just a few things that set us apart in our industry.
    We represent the best brands in the country including Budweiser, Michelob Ultra, Stella Artois, Bud Light, Rolling Rock, Busch, Natural Light, NÜTRL, New Belgium, Vienna Lager, Smash, Ghost, Prime and Liquid Death.
    Job Summary:
    We are seeking a highly organized, detail-oriented, and self-motivated Office Manager to oversee daily office operations while managing core financial transactions. This pivotal role requires experience in database management, accounts payable (AP) and accounts receivable (AR), ensuring the accuracy and integrity of our accounting records within the dynamic environment of a beverage distribution company.
    Essential Duties and Responsibilities may include, but not limited to:

    • Oversee the AP process making sure accurate internal controls are in place and adhered to.
    • Oversee the AR process ensuring timely and effective posting of all remittances, generating customer statements, and monitoring the AR aging reports.
    • Reconcile accounts and bank statements, assisting with monthly closings and resolve discrepancies.
    • Act as a system administrator with the company's Route Accounting System software ensuring updates are executed in a timely manner.
    • Ensure the Admin team is properly trained to use all software and hardware.
    • Oversee the Route Accounting System database's accuracy including customer, vendor, supplier, product, pricing and other information.
    • Assist in the preparation, coordination and execution of annual internal audits.
    • Collaborate with the Warehouse team to identify inventory variances.
    • Provide positive leadership to the Administrative team; support and guidance in their roles and professional development, implementing efficient office procedures to improve workflow and productivity.
    • Communicate with the Administrative team and Department Heads to ensure collaboration.
    • Perform the essential duties of team members while they are out.
    • Serve as the lead point of contact for employees, vendors, and customers regarding accounting and office matters.
    • Troubleshoot computer hardware and software malfunctions.
    • Ensure compliance with all relevant ABC and accounting polices/laws/procedures.
    • Maintain accurate physical and electronic records and files.
    • Uphold the highest standards of professionalism and discretion.
    • Assist with special projects as needed.
    Physical Demands and Work Environment:
    • Ability to sit, operate a computer keyboard, telephone, and other equipment, read, talk and hear for extended periods of time.
    Qualifications and Skills:
    • Education: An Associate's or Bachelor's degree in Accounting, Business Administration, or a related field is preferred.
    • Experience:
      • Minimum of 3+ years of experience in an office management role with significant direct AP and AR responsibilities.
      • Prior experience in a distribution or warehouse environment, particularly within the food and beverage industry, is highly preferred.
    • Technical Skills:
      • Proficiency in various accounting software platforms.
      • Strong working knowledge of Advanced Microsoft Office Excel, Google Office, Quickbooks and accounting software.
    • Core Competencies:
      • Exceptional attention to detail and organizational skills.
      • Strong analytical and problem-solving abilities to investigate and resolve discrepancies.
      • Excellent written and verbal communication skills to interact professionally with staff, vendors, and customers.
      • Ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment.
    Compensation & Benefits:
    • Health, Vision, Dental Insurance after 60 days of employment
    • 401K retirement plan after 6 months of employment with 50 percent company match
    • Paid Time Off and paid holidays.
    • Team building events - company outings, seasonal cookouts, holiday parties and more
    • Pay commiserate with education and experience.
    Full time Schedule: Monday - Friday (scheduled hours are negotiable)
    Monday - Friday 7:00am - 4:00PM*
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