Administrative Assistant-Receptionist - Hagerstown, United States - DRB Group

Description

JOB PURPOSE:

This position will require a highly organized, detail-oriented individual to coordinate the administrative activities of the Division office while assisting with the daily activities and Reception.

ESSENTIAL FUNCTIONS:

Duties and Responsibilities

• Works independently and within a team on special projects. Prepares financial, statistical, narrative and / or other reports as requested.
• Responsible for all division mail, ordering company letterhead, ordering office supplies, maintaining division phone roster, etc...
• Provides administrative support to Management teams and Departments
• Supports Administrative Team in various tasks.
• Answers and directs all office phone calls
• Greets and Welcomes Office and Design Studio Visitors
• Handles interoffice mail and packages
• Maintains Conference Room Calendars & Scheduling.
• Maintain all Conference Rooms, Kitchen and Common Areas for cleanliness and appearance.
• Other duties as apparent or assigned

QUALIFICATIONS:

Knowledge and Skills

• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple tasks
• Must have high level of interpersonal skills to handle sensitive and confidential situations.
• Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, , PowerPoint)
• Detail oriented and organized
• Problem solving and research skills
• Time Management skills a must

Education and Work Experience

• Bachelor's degree preferred
• 1-3 years prior administrative office experience preferred
• Previous homebuilding experience is preferred, but not required