Associate Management Analyst - Santa Clara, United States - County of Santa Clara CA

Description

Under close supervision, initially in a training capacity, to conduct or assist in conducting of a variety of analytical, staff studies and/or projects for assigned departmental activities; analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements in support of the management functions, practices and services or the implementation of program objectives.

NOTE:
Candidates who meet the employment standards will be invited to take a written examination administered on-site. Written exams are tentatively scheduled for the week of June 22, 2024. Qualifying candidates will be notified via email with instructions for taking the examination.

Typical Tasks

• Conducts or participates in systems and analytical studies on organization, procedures, budgetary requirements, human resources management and other related management functions;
• Assists with or performs cost studies, conducts surveys, and conducts feasibility studies by collecting, tabulating and analyzing a wide variety of data using appropriate statistical methods to determine trends, cycles, and underlying factors;
• Gathers data, analyzes information, and prepares reports outlining methodology, analysis and recommendations related to administrative, fiscal, organizational, human resources and management issues;
• Interviews and consults with departmental officials and employees, representatives from other organizations and groups, and the general public to give and/or secure necessary information;
• Analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements;
• Conducts needs analysis, feasibility studies, and evaluations for assigned projects and programs;
• Develops, summarizes, and maintains administrative and fiscal records;
• Develops and analyzes quantitative data for management control and evaluation purposes;
• Prepares and presents a variety of budgetary, informational and statistical reports which may include recommendations in written, graphic, and oral presentations;
• Uses a variety of information applications and databases to collect, analyze and prepare reports;
• May be assigned as a Disaster Service Worker, as required;
• Performs other related duties as required.

Employment Standards

Sufficient education, training and experience that demonstrates the ability to perform the above typical tasks, and possession of the following knowledge and abilities.

Training and Experience Note:

The required knowledge and abilities are acquired through training and experience equivalent to the possession of a Bachelor's degree.

Relevant analytical, administrative, lead, supervisory or management experience that includes interpreting rules and regulations, gathering data and formulating recommendations, and report writing can substitute for education on a year-for-year basis.

Special Requirements:

• Possession of a valid California driver's license prior to appointment and the ability to qualify for and maintain a County Driver's Authorization.
• Some positions may require Live Scan screening as part of the background check process.

Knowledge of:

• Basic organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies and procedures;
• Basic concepts and purposes of administrative and human resources management such as budgeting, workload and staffing analysis, position classification and pay, recruitment and test development, and employee relations;
• Basic local government functions and organization;
• Principles of mathematical and statistical computations;
• Effective communication and interviewing techniques required for gathering, evaluating, and transmitting information;
• English usage, grammar, spelling, vocabulary, and punctuation;
• Modern office practices, methods, and computer equipment and applications related to the work.

Ability to:

• Formulate, gather, interpret, analyze, evaluate and present a variety of financial, informational, and statistical data;
• Analyze information, reach valid conclusions, and provide appropriate recommendations;
• Prepare and present clear and concise reports;
• Identify and define problem areas;
• Identify and evaluate concrete variables;
• Persuade, justify, and project consequences of decisions and/or recommendations;
• Plan, coordinate and initiate action necessary to implement recommendations;
• Communicate effectively and establish and maintain cooperative working relationships with departmental officials, employees and the general public;
• Develop and evaluate alternatives;
• Reason logically and creatively and utilize a variety of analytical techniques to resolve managerial problems.
• Willingness to do routine or detailed work in order to learn the practical application of management analysis principles and techniques.
• Willingness and ability to accept increasing responsibility.

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