Lead Secretary - Pratt, KS
21 hours ago
Job description
Summary
We are seeking a dedicated and organized individual to join our team at Southwest Elementary as Lead Secretary. This full-time (10-month) position is essential for ensuring the smooth operation of the school's administrative functions. The ideal candidate will possess strong communication skills, a proactive attitude, and the ability to manage multiple tasks efficiently in a dynamic educational environment.
Responsibilities
- Serve as the primary point of contact for all administrative inquiries and communications within the school.
- Manage and maintain the school's calendar, scheduling meetings, events, and appointments as needed.
- Oversee the organization and maintenance of student records, ensuring confidentiality and compliance with regulations.
- Assist in the preparation of reports, correspondence, and other documents as required by school administration.
- Coordinate office operations, including supply inventory management, equipment maintenance, and vendor relations.
- Supervise and support other administrative staff, fostering a collaborative and productive work environment.
- Handle incoming calls and visitors, providing information and assistance in a friendly and professional manner.
- Assist in the coordination of school events, including parent-teacher conferences, open houses, and special programs.
- Maintain and update school databases and filing systems, ensuring accuracy and accessibility of information.
- Support the principal and other administrative staff with various tasks as needed to enhance overall school operations.
Requirements
- High school diploma or equivalent; additional education or certification in office administration is a plus.
- Proven experience in an administrative role, preferably within an educational setting.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong interpersonal skills and a positive attitude towards teamwork and collaboration.
- Detail-oriented with a commitment to accuracy in all tasks.
- Flexibility to adapt to changing priorities and demands in a fast-paced environment.
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