- Install and remove lockboxes at listings
- Pick up and deliver keys between office, agents, and vendors
- Install and remove yard signs and directional signs
- Deliver and set out brochures and property materials
- Check listing readiness before milestones (photos, staging, showings)
- Verify property access for vendors and inspectors
- Coordinate on-site logistics with the remote operations team
- Meet painters, stagers, cleaners, photographers, and contractors at properties
- Provide access and confirm work scope
- Take photos or notes of progress and report back to team
- Confirm vendor completion and readiness
- Pick up or return materials related to listing prep
- Support staging install and removal logistics
- Pick up brochures, flyers, postcards, and signage from printers
- Assemble brochure packets and marketing booklets
- Deliver marketing materials to listings and office
- Maintain inventory of signs, lockboxes, brochure boxes, and materials
- Prepare open house materials and supplies
- Organize and restock marketing storage areas
- Keep office clean, organized, and professional
- Organize marketing materials, supplies, and equipment
- Maintain printer supplies and paper stock
- Assemble listing folders and presentation materials
- Prepare materials for meetings and events
- Ensure office readiness for clients and visitors
- Prepare open house kits and materials
- Deliver and pick up event supplies
- Assist with setup for client or community events
- Transport materials between office and event locations
- Support outreach and marketing logistics
- Track lockboxes, signs, keys, and marketing materials
- Maintain organized storage systems
- Report damaged or missing equipment
- Prepare materials for new listings
- Ensure supplies are stocked and ready
- Google Drive (checklists, addresses, instructions)
- Slack (team communication)
- Maps / navigation tools
- Printer & office equipment
- Inventory trackers
- Phone camera for property updates
- Valid driver's license and reliable vehicle
- Comfortable driving throughout the Bay Area
- Highly dependable and punctual
- Organized and detail-oriented
- Comfortable handling many small tasks daily
- Professional and respectful with vendors and clients
- Able to lift and transport boxes and materials
- Takes pride in organized, clean environments
- Notices details others miss
- Follows instructions precisely
- Self-directed once given tasks
- Calm and reliable under deadlines
- Enjoys hands-on work and movement
- Full-time
- Based in San Mateo office
- Daily travel to listings and vendors across Bay Area
- Combination of office and field work
- Some weekend availability for listing needs
- Listings always have signs, lockboxes, and materials ready
- Vendors have smooth property access
- Marketing materials are stocked and prepared
- Office remains clean and organized
- Events and open houses are prepared smoothly
- Agents never worry about physical logistics
- Founder & agents
- Remote Executive Assistant / Operations Coordinator
- Vendors and contractors
- Printers and marketing suppliers
-
Amergis Healthcare Staffing is looking for qualified Administrative Assistants to be responsible for a variety of administrative and clerical duties to help improve efficiencies at an organization. · ...
San Francisco, CA3 weeks ago
-
This is a full-time on-site role for an Administrative Assistant located in San Francisco, CA. · ...
San Francisco, CA1 month ago
-
This is a full-time on-site role for an Administrative Assistant located in San Francisco. The Administrative Assistant will perform a wide range of tasks to ensure efficient office operations and support executives and team members. · ...
San Francisco1 month ago
-
We are seeking a highly organized administration assistant to support our CEO in general administration. · Coordinate client onboarding · Scheduling clinical documentation · ...
San Francisco1 month ago
-
Company Description · Remarkable Services is dedicated to creating meaningful and scalable solutions mental health challenges. Our focus includes implementing a comprehensive, multi-cultural mental health counseling and training program for students, staff, and support organizati ...
San Francisco $38,000 - $65,000 (USD) per year1 week ago
-
BURKE+CO. · THE GIST: · Our client, an impressive venture capital firm, is looking to hire an Administrative Assistant to support their San Francisco office. This role will be responsible for managing the front desk, overseeing office coordination duties, and providing administra ...
San Francisco $38,000 - $65,000 (USD) per year1 week ago
-
The Administrative Assistant provides day-to-day office and administrative support to ensure the smooth operation of the architectural practice. · ...
San Francisco1 month ago
-
· Company Description · Procom is a leading provider of professional IT services and staffing to businesses and governments in Canada. · With revenues over $500 million, the Branham Group has recognized Procom as the 3rd largest professional services firm in Canada and is now th ...
San Francisco, CA $38,000 - $65,000 (USD) per year1 week ago
-
Amergis Healthcare Staffing is looking for qualified Administrative Assistants to be responsible for a variety of administrative and clerical duties to help improve efficiencies at an organization. The Administrative Assistants will be the initial contact person for patients when ...
San Francisco3 weeks ago
-
The Administrative Assistant will provide professional support to multiple team members and play a key role in ensuring smooth daily operations. · ...
San Francisco, CA2 months ago
-
· Description · AGENCY OVERVIEW: · Jewish Family and Children's Services (JFCS) has served the San Francisco Bay Area for 175 years. We offer world-class services to support individuals and families across all stages of life, including adoption, mental health, senior care, disab ...
San Francisco $38,000 - $65,000 (USD) per year2 weeks ago
-
The Administrative Assistant plays a crucial role in supporting the administrative and operational functions of Rhoda Goldman Plaza. This position is responsible for providing essential administrative support to the office team. · ...
San Francisco, CA1 month ago
-
· Company Description · Company Overview: Da MaddHouze is committed 100% in showcasing and shining local artists/bands around the Bay Area and beyond. We offer radio play thru The Bay's KPOO 89.5FM and also thru the free mobile tunein radio app. Besides radio play, we offer prom ...
Market St, San Francisco, CA , USA $38,000 - $65,000 (USD) per year1 day ago
-
We're hiring several Temporary Administrative Assistants / Document Admins for a global construction client of ours to support a large -scale documentation cleanup project in preparation for an upcoming electronic I -9 rollout. · Collecting and tracking I-9 documentation from emp ...
San Francisco3 weeks ago
-
· BURKE+CO. · THE GIST: · Our client, an impressive venture capital firm, is looking to hire an Administrative Assistant to support their San Francisco office. This role will be responsible for managing the front desk, overseeing office coordination duties, and providing adminis ...
San Francisco, CA $38,000 - $65,000 (USD) per year1 week ago
-
Brief Summary of the Role · OpenSpace is seeking a highly organized and proactive Administrative Assistant to support day-to-day office operations and coordinates and plans internal events. This role will focus on ensuring a well-run, efficient office environment while providing ...
San Francisco, CA $38,000 - $65,000 (USD) per year2 days ago
-
The Administrative Assistant provides comprehensive administrative support to the Chief Advancement Officer and the Chief Financial Officer. · Manage calendars and schedules for executive leaders. · Prepare agendas and meeting materials. · Process expense reports and vendor invoi ...
San Francisco, CA1 month ago
-
This is a full-time Administrative Assistant located in San Francisco. The role performs tasks to ensure efficient office operations and supports executives and team members. · Managing schedules,Maintaining records,Overselling phone communications,Performing clerical tasks, ...
San Francisco1 month ago
-
The Administrative Assistant provides comprehensive administrative support to two executive leaders. They manage calendars, prepare agendas, process expense reports and invoices for their teams.They also provide logistical support for subcommittees and assist with donor stewardsh ...
San Francisco $35 - $40 (USD)1 month ago
-
About Mariana Minerals · Mariana Minerals is a software-first, vertically integrated minerals company on a mission to supply the critical minerals powering modern energy, AI, and defense technologies. We're reimagining the minerals supply chain by combining deep industry expertis ...
San Francisco $70,000 - $95,000 (USD)3 days ago
-
· Title: Administrative Assistant · Department: Home Care & Hospice · FLSA Status: Non-Exempt · Reports To: Administrator · Summary: Responsible for the management and supervision of daily office functions, including clinical needs, data management, supply mana ...
San Francisco, CA, US $38,000 - $65,000 (USD) per year1 week ago
Field Administrative Assistant - San Francisco Bay Area - Rise Homes
Description
FIELD & OFFICE ADMINISTRATOR AND OPERATIONS COORDINATOR
RISE Homes – San Mateo, California
POSITION SUMMARY
RISE Homes is hiring a Field & Office Operations Admin & Coordinator to support the physical and logistical side of our residential real estate business across the San Francisco Peninsula and Bay Area.
This role handles the hands-on execution that keeps listings prepared, marketing materials ready, vendors coordinated on site, and the office organized and professional. You will be out at properties, vendors, printers, and the office daily — ensuring everything is physically in place for listings, marketing, and events.
This is an ideal role for someone dependable, organized, detail-oriented, and comfortable managing many small but important tasks that keep a real estate team running smoothly.
ABOUT RISE HOMES
RISE Homes is a boutique real estate team based in San Mateo specializing in high-coordination residential listings, including probate and trust sales.
Our business manages multiple listings at once across the Bay Area, each requiring vendors, marketing, inspections, staging, and logistics. This role ensures the physical execution of those activities happens reliably and professionally.
CORE RESPONSIBILITIES
LISTING FIELD LOGISTICS
VENDOR & PROPERTY COORDINATION (ON-SITE)
(You are the on-site presence ensuring work happens as planned.)
MARKETING MATERIALS & PRINT COORDINATION
OFFICE OPERATIONS & PRESENTATION
LISTING & EVENT SUPPORT
INVENTORY & EQUIPMENT MANAGEMENT
TOOLS & SYSTEMS
This role uses basic operational tools for coordination and communication:
You will coordinate daily with the remote Executive Assistant and agents.
REQUIRED QUALIFICATIONS
IDEAL TRAITS
WORK STRUCTURE
SUCCESS IN THIS ROLE LOOKS LIKE
ROLE RELATIONSHIP
This role works closely with:
You are the physical execution partner to the remote operations lead.
-
Administrative Assistant
Only for registered members San Francisco, CA
-
Administrative Assistant
Only for registered members San Francisco, CA
-
Administrative Assistant
Only for registered members San Francisco
-
Administration Assistant
Only for registered members San Francisco
-
Administrative Assistant
Only for registered members San Francisco
-
Administrative Assistant
Only for registered members San Francisco
-
Administrative Assistant
Only for registered members San Francisco
-
Administrative Assistant
Only for registered members San Francisco, CA
-
Administrative Assistant
Only for registered members San Francisco
-
Administrative Assistant
Only for registered members San Francisco, CA
-
Administrative Assistant
Only for registered members San Francisco
-
Administrative Assistant
Only for registered members San Francisco, CA
-
Administrative Assistant
Only for registered members Market St, San Francisco, CA , USA
-
Administrative Assistant
Only for registered members San Francisco
-
Administrative Assistant
Only for registered members San Francisco, CA
-
Administrative Assistant
Only for registered members San Francisco, CA
-
Administrative Assistant
Only for registered members San Francisco, CA
-
Administrative Assistant
Only for registered members San Francisco
-
Administrative Assistant
Only for registered members San Francisco
-
Administrative Assistant
Only for registered members San Francisco
-
Administrative Assistant
Only for registered members San Francisco, CA, US
