Records Analyst - Sacramento, United States - Career Systems

Description

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Job Summary:

Responsible for the maintenance of trainee records and provides reports in compliance with written CSD policies and procedures, the CSD Quality Assurance Plan and Procedure (QAPP), DOL's Policy and Requirements Handbook (PRH), the center's operating procedures, and the DOL's Program Assessment Guide (PAG).

Supervisory Responsibilities:

None

Supervision Received:

By the Records and Data Integrity Manager and all work must comply with written CSD policies and procedures, the QAPP, PRH, the center's operating procedures, and the PAG.

Duties/Responsibilities:

• Must create and sustain positive working relationships with co-workers.
• Understands, supports, and practices the Core Values in all aspects of job performance and interactions with staff and trainees.
• Supports the Career Development Services System (CDSS) as it relates to individual position, department, and center goals.
• Prepares folders for new arrivals. Prints arrival list, labels, ETA 653 form, etc. Pulls medical questionnaire and copies 652 for Health Services. Seals any court information.
• Maintains accurate files for all trainees by scanning documentation into the E-folder and filing required documentation into files.
• Audit pre-arrival efolders and transfer folders.
• Communicate with Outreach/Admissions staff regarding new trainee files as needed.
• Prints various form/reports for other departments, e.g. safe arrival letters, UA letters, etc.
• Enters routine information in the computer daily as it relates to trainee activities.
• Assists with maintaining accurate student accountability.
• Collects, enters, and files clothing receipts.
• Perform audits as assigned by the Records and Data Integrity Manager.
• Reviews for accuracy and processes transportation requests for trainees and new recruits. Distributes tickets and completes meal money requests as needed.
• Answers routine questions regarding trainees' leave time, transportation, etc.
• Back up CIS system and performs routine clerical duties.
• Attends scheduled center trainings.
• Monitor, model and mentor for the trainees.
• Perform all similar and incidental duties as assigned to support the Mission, Vision, and Culture of CSD.

Requirements:

Qualifications:

Minimum:

High school graduate or equivalent. Two years of experience in a complex clerical capacity to include exposure to record keeping, data entry, etc.
Preferred:

Advanced business college coursework.
Knowledge:

Ability to proficiently operate a personal computer. Knowledge of MS Windows software applications. Good organizational skills. Excellent communication skills; both oral and written. Thorough knowledge of office procedures; ability to perform without immediate and constant supervision. Ability to proofread and correct grammatical, punctuation and spelling errors. Must obtain and maintain CPR/First Aid Certification.

Physical Requirements:

Frequently
Sitting
Seeing
Hearing
Speaking

Occasionally
Standing
Walking
Bending
Stooping
Squatting
Flexibility

Environmental Demands:

Equipment:

Ability to operate office equipment
Work Alone:

Occasionally works alone
Work With Others:
85% of time spent working and interacting with team and other departments
Reading:

Ability to read at a high school level
Writing:

Ability to read at a high school level

Compensation details:
20-22 Hourly Wage

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