AP Specialist - Scottsdale - Drake Cement

    Drake Cement
    Drake Cement Scottsdale

    22 hours ago

    Description
    About the Job
    Responsibilities:
    • Vendor file maintenance
    • Create and maintain vendor files by obtaining W9 information
    • Provide credit applications to new vendors, including AZ5000 form (sales tax exemption) and other relevant information to make sure the correctness and completeness of records
    • Maintain the AZ5000 database and provide updated certificates to vendors on an annual basis
    • Receive invoices via mail/email, sort and index invoices for Square-9
    • Scan invoices into the Square-9 system for record keeping and assigning it to the respective department for approval
    • Send a request to managers for invoice approvals via Square9 workflow
    • Vouch invoice accuracy via 3-way matching with PO, and Delivery Receipt/Bill of Lading
    • Validate non-PO invoices by securing approval from concerned managers
    • Process validated invoices into SAP accounts payable
    • Prepare weekly vendor payments for review/approval by the accounting manager
    • Run the payment/check run approved by the manager, and clear paid invoices from SAP
    • Update payment information in Square 9
    • Monitor, analyze, and reconcile accounts by running aging reports to ensure payments are up to date
    • Request for vendor statement and compare with the SAP aging report
    • Investigate differences and respond to vendor inquiries.
    • Assist the accounting manager in month-end closing (ie clearing payments made in SAP)
    • Provide supporting documents and invoices requested by auditors
    • Provide backup support to AR and billing.
    • Other duties as assigned
    Knowledge, Skills & Abilities:
    • Associate's degree, vocational or technical area in Accounting Basics
    • Two years or more of experience as an Accounts Payable Specialist or related area required
    • Additional experience can be substituted for education
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