hawai'i produce safety program administrative/fiscal assistant – id# 223697 - Honolulu, United States - realjobshawaii
Description
HAWAI'I PRODUCE SAFETY PROGRAM ADMINISTRATIVE/FISCAL ASSISTANT – ID#
CLOSING DATE: October 22, 2023, or until filled. Applications received after this deadline may be considered only if the position is not filled or up to the date a selection has been approved by the RCUH (whichever comes first).
INQUIRIES: Dr. Leo Obaldo Oahu).
Please apply directly on the RCUH website to be considered for the position.
Regular, Full-Time, RCUH Non-Civil Service position with the Hawai'i Department of Agriculture, located in Honolulu, Hawai'i. Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws.
MONTHLY SALARY RANGE: $2,914 – 4,500/Mon.
DUTIES: Provides fiscal support, which includes all aspects of procurement, processing, and budgeting related to Hawai'i Produce Safety Program functions. Prepares and processes all required financial reporting to sponsoring agency as specified in grant conditions, purchase orders, requisitions, authorizations for payments, and other related documents. Provides budgetary oversight, instruction, and analysis. Assists with compiling information for critical data under the auspices of the Hawai'i Produce Safety Program, such as verification of farm inventory data. Drives to project sites as needed. Follows up with staff, consultants, and vendors on status of assigned tasks and ensures that projects are meeting set timelines. Assists with training staff in updated fiscal processing and reportingsubmissions. Maintains accurate personnel files, processes all personnel action forms, and maintains current information files on all hiring and personnel procedures. Processes and inputs timesheets for all personnel.
PRIMARY QUALIFICATIONS:
EDUCATION
Associate's Degree from an accredited college or university in Business or related field.
EXPERIENCE
Two to four (2-4) years of administrative or accounting experience. (Bachelor's Degree from an accredited four (4) year college or university in Business or related field may substitute for one (1) year of experience).
KNOWLEDGE
Knowledge of Generally Accepted Accounting Principles (GAAP). Knowledge of financial statements and procurement procedures. Knowledge and overall awareness of activities and administrative processes to facilitate organizational workflow.
ABILITIES & SKILLS
Ability to proficiently use and operate office equipment such as a personal computer, fax machine, and telephone system. Ability to use word-processing and spreadsheet software (e.g., Microsoft Word and Excel). Must possess a valid driver's license (and if use of personal vehicle on the job is required, must also have valid personal driver's insurance equivalent to Hawai'i's No-Fault Driver's Insurance) and maintain throughout the duration of employment. Post Offer/Employment Condition: Must be able to pass a post offer criminal background check. Must be able to complete the UH Information Security Awareness Training (ISAT) within two (2) weeks from date of hire, and re-certify every twelve (12) months.
PHYSICAL/MEDICAL DEMANDS
Ability to lift and carry up to twenty (20) pounds of equipment/supplies unassisted.
POLICY/REGULATORY REQUIREMENT
As a condition of employment, employee will be subject to all applicable RCUH policies, procedures, and trainings and, as applicable, subject to University of Hawai'i's and/or business entity's policies, procedures, and trainings. Violation of RCUH's, UH's, or business entity's policies and/or procedures or applicable State or Federal laws and/or regulations may lead to disciplinary action (including, but not limited to possible termination of employment, personal fines, civil and/or criminal penalties, etc.).
SECONDARY QUALIFICATIONS:
Knowledge of RCUH policies and procedures. Working knowledge database management software.
APPLICATION REQUIREMENTS: Please go to and click on "Job Postings." You must submit the following documents online to be considered for the position: 1) Cover Letter, 2) Resume, 3) Supervisory References, 4) Copy of Degree(s)/Transcript(s)/Certificate(s). All online applications must be submitted/received by the closing date (11:59 P.M. Hawai'i Standard Time/RCUH receipt time) as stated on the job posting. If you do not have access to our system and the closing date is imminent, you may send additional documents to If you have questions on the application process and/or need assistance, please call Please visit for more information on RCUH's Benefits for eligible employees.
RCUH's mission is to support and enhance research, development and training in Hawai'i, with a focus on the University ofHawai'i.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.