Executive Admin for Chief Digital Technology Officer - Chicago, United States - Beam Suntory
Description
Beam Suntory is Crafting the Spirits that Stir the World. Rooted in two centuries of family heritage, Beam Suntory has evolved into the world's third largest leading premium spirits company ... where each employee is treated like family and trusted with legacy. With our greatest assets - our premium spirits and our people - we're driving growth through impactful marketing, innovation and an entrepreneurial spirit. Beam Suntory is a place where you can come Unleash your Spirit by making an impact each and every day.
Executive Admin for Chief Digital Technology Officer
The following position is open in Illinois, United States.
What makes this a great opportunity?
The primary objective of the Executive Assistant to the CDTO role is to provide administrative, organizational and logistics support for the Beam Suntory Senior Vice President Chief Digital & Technology Officer. This position requires a person who is culturally astute and has a demonstrated track record of working across geographies and time zones with executive leaders. This individual is expected to work with a sense of urgency, strong attention to detail while preparing and managing sensitive and confidential information with maximum discretion and diplomacy. The position also requires a person with considerable initiative, independent judgment, a capability to manage multiple priorities with flexibility and high emotional intelligence.
Role Responsibilities
• Adeptly handle logistics, coordination and overall meeting execution for leadership offsite meetings related to the Digital & Technology team.
• Manage all aspects of global and domestic travel arrangements for the SVP Chief Digital & Technology Officer. Prepare related expense reports.
• Assist in communications including preparing necessary correspondence for the Chief Digital & Technology Officer with the function, external parties and Suntory Holdings, as needed.
• Work in strong partnership with the broader Beam Suntory executive assistant community at all times.
• Perform related duties as assigned which include, but is not limited to, timely and accurate expense reporting processing; budget preparation; preparing purchase requisitions; ordering products and services; maintaining department files; and ordering department office supplies.
• Identify opportunities to drive efficiency and productivity in overall ways of working.
• Think globally and possess strong business acumen
• Demonstrated ability to deliver results, and work autonomously to solve problems
• Effective relationship builder with a strong customer-service orientation
• Strong sense of urgency balanced with a propensity for detail and accuracy
• Ability to uphold utmost confidentiality
• Execution excellence
• Ability to think proactively and turn ideas into actionable results
• Working knowledge of the broad organization and how the company operates across North America and globally
• Manage multiple key stakeholders across the global business
• Be flexible and available to interact with employees at all levels
Qualifications
• High school graduate required (Bachelor's degree or business school courses preferred)
• Minimum of 15 years of previous executive administrative assistant experience required
• Must be a strong communicator and culturally astute
• Thorough knowledge of executive administrative procedures
• Must have great attention to detail; unquestioned capability to maintain confidentiality; a demonstrated ability to effectively interact at all organizational levels including C-Suite executives and global leaders; an intense customer service and people orientation; and a demonstrated team player
• Top-notch computer experience including Microsoft Office Suite and Outlook
• Must be present and have ability to be accessible and work at times after hours as well as on weekends
• Business travel to NY and other locations upon request
At Beam Suntory, people are our number one priority, and we believe our people grow together in diverse and inclusive environments where their unique insights, experiences and backgrounds are valued and respected. Beam Suntory is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, military veteran status and all other characteristics, attributes or choices protected by law. All recruitment and hiring decisions are based on an applicant's skills and experience.