Front Office - Washington, New Jersey, United States
3 days ago
Job description
Who We Are
Who You Are
Capitol Meridian Partners, a Washington, DC–based private equity investment firm, is seeking a highly organized and proactive Front Office & Executive Operations Coordinator to support both senior leadership and junior investment professionals. This role is based at the firm's front office and serves as the first point of contact for clients, partners, and visitors, ensuring a polished, welcoming experience while also providing critical administrative and operational support across the organization.
What You'll Do
Executive & Administrative Support
- Provide comprehensive support to the Manager of Office Operations and senior executives, including calendar management, travel coordination, and expense reporting.
- Manage and coordinate complex domestic and international travel itineraries (flights, hotels, ground transportation, dinner reservations, client and colleague meetings), including last-minute changes and troubleshooting.
- Prepare, review, and format presentation materials using PowerPoint, Word, and Excel.
- Assist with scheduling and organizing internal and external meetings, conference calls, and firm events.
- Generate and submit expense reports
Office Operations
- Maintain a smooth and efficient office environment by ensuring day-to-day operations are running effectively and in compliance with internal policies.
- Manage incoming/outgoing mail, packages, and office communications.
- Maintain office and kitchen supply inventory; order and track supplies using vendors such as Amazon, Staples, Instacart, and GBC.
- Coordinate print jobs and professionally bind presentation materials as needed.
Collaboration & Communication
- Partner with the Manager of Office Operations on ongoing projects and strategic initiatives; attend weekly check-ins to align on priorities.
- Participate in quarterly building management meetings and report key takeaways to the team.
- Conduct onsite venue visits alongside the Manager of Office Operations for corporate and team-building events.
- Act as a liaison with our external IT support provider (Options IT) to troubleshoot and resolve technical issues for team members.
What You Bring
- 3+ years of experience in an executive assistant, office coordinator, or similar administrative role (experience in financial services a plus)
- Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
- Familiarity with travel and expense systems (e.g., Neo1 or comparable platforms)
- Strong communication, organizational, and time-management skills
- Ability to manage confidential information with discretion and professionalism
- Self-starter with a proactive and adaptable approach to problem-solving
What We Offer
Salary Range: $70k-$80k depending on experience.
Benefits:
- Access to a gym/discounted membership
- Competitive paid time off
- Complimentary snacks
- Flexible work schedule/ remote work
- Yearly bonus
- Wellness room/ alternative work environments
Similar jobs
We are seeking a highly organized Front Office & Executive Operations Coordinator to support senior leadership and junior investment professionals. · ...
4 days ago
We are seeking a highly organized and proactive Front Office & Executive Operations Coordinator to support senior leadership and junior investment professionals. · ...
6 days ago
Ensures proper staffing levels of front office associates. Manages and operates the MICROS system at the front office. Communicates with Housekeeping and Engineering Departments regarding guest rooms and requests. · ...
2 weeks ago
The Hay-Adams is the downtown Washington, D.C. hotel for discerning guests. Enveloped by views of the White House, St. John's Church, and the scenic Lafayette Park, · Manages all aspects of the Front Office, operations, planning, budgeting, staffing and payroll. · ,- Full America ...
1 month ago
The Ven at Embassy Row, Washington, D.C., a Tribute Portfolio Hotel blends the neighborhood's ambassadorial heritage with stylish and comfortable amenities. The hotel is Scandinavian inspired.Our restaurant Fred & Stilla celebrates diplomacy by combining the Scandinavian word for ...
5 days ago
Ensure proper staffing levels of front office associates, including interviewing, hiring, supervising, training and scheduling front desk agents. · Accurately manage and operate the MICROS system at the front office. · Communicate with Housekeeping and Engineering Departments reg ...
1 month ago
We are looking for… Front Office Manager quietly confident, · approachable, · calm under pressure, · authentic, · and always looking to go above and beyond.We believe passion,a clear vision,and best-in-class talent leads to extraordinary results. · Ensure warm · & genuine arrival ...
1 month ago
The Front Office Supervisor will be responsible for ensuring proper staffing levels of front office associates, interviewing and hiring staff members. · Supervise front desk agents, front office supervisors guest service aides/bell staff concierge staff and PBX operators. · Manag ...
1 week ago
The Front Office Manager will be responsible for assisting the Rooms Operations Manager with all aspects of the department. · ...
1 month ago
+Ensure proper staffing levels of front office associates, including interviewing, hiring, supervising, training and scheduling front desk agents, front office supervisors, guest service aides/bell staff, concierge staff and PBX operators. · +Accurately manage and operate the MIC ...
3 weeks ago
The Front Office Director manages the front office operations of a hotel in accordance with established guest service and sustainability standards. · ...
2 weeks ago
The Front Office Supervisor is responsible for assisting the Director of Front Office in managing the day-to-day operations for guest reception, guest services, reservations, and concierge; including profitable financial management and proactive strategic leadership. · ...
2 weeks ago
Manage hotel front office operations in accordance with established guest service and sustainability standards. · Interview, select, train, schedule, coach and support associates. · ...
2 weeks ago
Manage the front office staff and operations at a hotel. · ...
1 month ago
Manage hotel front office operations in accordance with established guest service and sustainability standards. · ...
2 weeks ago
Organization- Park Hyatt Washington · Summary · Take advantage of this incredible opportunity to join Park Hyatt Washington as a Front Office Supervisor, and find out why Hyatt has been named one of Fortune's "100 Best Companies to Work For" for the 12 th year in a row. · Supervi ...
3 days ago
Here is what the job would look like: · The position will manage the Front Office operations to achieve customer satisfaction, quality service and compliance with corporate/franchise policies and procedures while meeting/exceeding financial and GSS goals. · REPORTS TO: Gene ...
3 days ago
The Hay-Adams is the downtown Washington,D.C. hotel for discerning guests.Enveloped by views of the White House, · St.John's Church,and the scenic Lafayette Park,the 5-star accommodations at The Hay-Adams are · the embodiment of refined residence. · ...
1 month ago
· Steeped in rich history and surrounded by the most iconic institutions of our nation, The Hay-Adams is the downtown Washington, D.C. hotel for discerning guests. Enveloped by views of the White House, St. John's Church, and the scenic Lafayette Park, the 5-star accommodations ...
3 days ago
+The Front Office Supervisor is responsible for assisting the Director of Front Office in managing day-to-day operations for guest reception. · +SUPPORTING THE DEPARTMENT OPERATION AND PROVIDING DIRECT SERVICE TO GUESTS AS NEEDED LEADING BY EXAMPLE · Oversight arrival departure e ...
2 weeks ago