Manager, Clinical Research Finance - New Haven, United States - Yale School of Medicine

Description

Position Focus:

Please note that this is a fully remote position with available on campus touchdown workspace. Candidates must be able to report to the New Haven campus as requested to meet with Faculty, Leadership and for team meetings/events as needed.

Reporting to the Associate Director of Research Finance and supporting the Integrated Business office for the Departments of Neurology, Neurosurgery, and Dermatology, this position will manage a team responsible for supporting and managing clinical research and clinical trials in assigned portfolios and other non-sponsored (internal/gift/endowment) funding sources used primarily for clinical research by faculty. This individual will also provide analytical and financial services, guidance and consultation to faculty and staff optimizing each PI's use of clinical research funds for awards within assigned portfolios.

Additional duties: Provide high levels of faculty satisfaction through strong relationship management efforts. Responsible for financial and budgetary management of a primary portfolio as well as support for secondary portfolios comprised of multiple federal and non-federal sponsors. Conducts complex modeling for a PI's portfolio of grants to develop long and short-term resource plans. Creates and updates financial plan(s). Adjusts reporting and analysis to accommodate sponsor requirements. Cultivates working partnerships and communications with faculty, PIs, OSP and departmental leaders. Mitigates risks with sponsor non-compliance. Identifies and addresses internal control issues as needed.

Essential Duties

1. Financial Services Manager: Provides comprehensive financial services (educational, research and/or clinical) for which (s)he is accountable. Escalates issues or concerns on financial, operational services and administrative business affairs to the Associate Director or Director, Finance & Administration. 2. Financial Analyst and Advisor: With the Director or Associate Director, builds financial plans for the unit. Provides comprehensive financial information, analysis and reporting. Monitors and evaluates use of financial resources; recommends adjustments; takes action as appropriate. Oversees, monitors, and authorizes daily financial transactions per policy. Responds to financial inquiries from Dean/ Director/Chair. Identifies available financial resources (current/future); recommends efficient resource deployment to support unit objectives. Prepares all funds budgets. Enables academic leadership focus on program activities by: managing financial support services for the unit; assessing financial and/or operational challenges and opportunities and solving for and/or leveraging these working with the Director and/or others as appropriate; facilitating and strengthening the interface between unit needs/requirements and service providers and activities. 3. Risk Manager: Implements and maintains strong internal controls. Provides reasonable assurance of effective, appropriate resource use; accurate financial information; adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Takes corrective action to protect Yale's assets, resources, information and reputation. Identifies, communicates, and addresses issues/concerns in a timely and appropriate manner. Ensures all faculty and staff know regulations, policies, procedures and Yale requirements that pertain to their scope of activity. Escalates issues to the Director, Finance & Administration as appropriate. 4. University Citizen: Connects the unit and University through communication, alignment of priorities, and active participation in University administrative priorities. Implements initiatives generated by the Director, Finance & Administration and the University. Represents unit needs, challenges, and opportunities at the Director, and/or University level. Creates opportunities to enhance the image and value of the unit. Shares knowledge and best practices with others. 5. Talent Manager and Developer: Effectively attracts, retains, and develops high quality talent. Collaborates with HR partners and Director in selection, performance management and career development processes, and addresses employee relations issues in accordance with University guidelines and contractual agreements. With the Director, assesses non-faculty personnel and unit's future talent needs. Cultivates a diversity of backgrounds and perspectives in the unit. Maximizes employee performance and creates an environment that encourages professional growth and career development of employees. Plays a critical role in onboarding and orienting any new Director, Finance and Administration to the unit's finances and book of business. 6. Strategic Resource: With the Director (and, when appropriate, with the Dean/Director/Chair or other key staff) contributes to shaping the unit's financial and operational priorities and the strategic planning process. Translates strategy into actions; assesses resources available for unit goal achievement, , funding, space, technology, staff capabilities and capacity; recommends resource uses to achieve short and long-term goals; identifies factors that may impact the unit's ability to meet its mission and goals. Recognizes and raises potential issues, ideas and solutions to Director.

Required Education and Experience

Bachelors' degree and 4 years of experience or equivalent combination of education and experience.

Required Skill/Ability 1:

Strong computing skills. Advanced level of Excel.

Required Skill/Ability 2:

Excellent interpersonal skills. Ability to work independently and effectively with a wide range of individuals. Exhibits and maintains a positive attitude.

Required Skill/Ability 3:

Well-developed analytical, organizational and communication skills, combined with ability to be flexible and to multitask. High attention to detail and prioritization of tasks.

Preferred Education, Experience and Skills:

Previous Clinical Trial financial management in an academic medical center, Workday and YBT experience. Proven experience and/or interest in mentoring and advising staff. Supervisory or Management experience of 2 or more direct reports. In-depth knowledge of Yale University policies and procedures. Demonstrated ability with fund accounting and/or grant and contract administration.

Weekend Hours Required?

Occasional

Evening Hours Required?

Occasional

Drug Screen

No

Health Screening

No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.