- Greet and provide support for guests and employees
- Answers telephones and directs the caller to the appropriate team member
- Point of contact for all packages/deliveries
- Assist with setup of audio visual equipment in conference rooms for meetings as-needed
- Troubleshoot AV issues and become an expert in technology
- Pick-up, drop-off, prepare postage/labels for mail/UPS/FedEx, courier services, etc.
- Sort mail and keep workroom organized
- Maintain phone lists, photo directory, and screen displays
- Respond and follow through on requests for information and communicate with all levels of management with minimal supervision
- Maintain the reception area in good order
- Assist with processing invoices and expense reports
- Responsible for all other duties and tasks as assigned
- Coordinate new hire materials (headshots, mailboxes, etc.)
- Create and maintain access badges for all employees
- Work with Facilities Manager to assist with the coordination of repairs and maintenance of office equipment
- Primary vendor contact and responsible for scheduling cleaning related items (breakroom, equipment, carpets, etc.)
- Maintain office supplies and keep copy areas fully stocked and organized
- Keep monthly office calendar updated
- Facilitate semi-annual office purges
- Breakroom duties (load/unload dishwasher, coffee machine maintenance, maintain cleanliness, etc.); assist with cleanup after team lunches
- Order, maintain and organize all kitchen and office supplies
- Maintain all conference rooms for cleanliness/reserve conference rooms, including ordering and/or setup
- Resolve problems associated with all office services including: janitorial, mailroom, copier services, badging, and conference rooms.
- Input work orders as needed pertaining to office space
- Conduct regular office rounds to identify any items that need to be addressed
- Manage all employee and vendor guests through registration system
- Assist with employee and guest parking, including returning employee passes and managing visitor parking inventory
- Assist with culture and philanthropy event planning
- Any and all other duties and tasks assigned
- High school diploma;
- some college preferred
- One to two years
- Experience in reception, concierge or related field
- Excellent customer service and relationship building skills
- Strong organizational, interpersonal and communication skills
- Knowledge of Microsoft Word, Excel, Power Point, Outlook, etc.
- Working knowledge of audio visual equipment located in the conference rooms
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Flexible and Remote Work Arrangements may be available
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Sales Assistant - Charlotte, United States - Jones Lang LaSalle IP, Inc.
Description
JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
The Front Desk Admin is responsible for managing the front desk and general office area; providing support to ensure office services are provided in an effective and efficient manner. Being the first point of contact, this individual must also demonstrate a high level of customer service at all times. We're looking for enthusiastic individuals to create best-in-class reception & concierge experiences for employees, business clients, community members
Core Duties:
MINIMUM REQUIRED
PREFERRED
Education/training
On-site -Charlotte, NC
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Accepting applications on an ongoing basis until candidate identified.
