Legal Secretary - Washington, United States - Bonnie Jones Associates, L.L.C.

Description

We are partnering with a law firm seeking a highly organized and detail-oriented Legal Secretary to join their team and provide exceptional support to their attorneys. You'll play a key role in ensuring smooth daily operations, managing correspondence, preparing legal documents, and coordinating travel arrangements. This position offers the opportunity to work on complex legal matters in a fast-paced environment.

*Hybrid Work Arrangement: Following a 90-day probationary period and upon reaching proficiency in training, employees have the option for a hybrid schedule, permitting up to two days of telecommuting per week.

Responsibilities:

• Communication and Correspondence: Draft and proofread emails and letters for attorneys. Manage contact lists and ensure accurate communication. Prepare client meeting minutes and reports.
• Timekeeping and Billing: Maintain accurate time records for assigned attorneys, adhering to firm guidelines. Submit bi-weekly time edits for review and approval.
• Expense Management: Prepare and submit detailed expense reports for attorneys, ensuring proper categorization and LM-10 tracking.
• Travel Arrangements: Organize and book airfare, hotel, and ground transportation for assigned attorneys. Consider attorney preferences and client practices while planning travel. Create contingency plans for unforeseen circumstances.
• Document Management: Manage document filing and retrieval according to firm procedures. Organize and prioritize materials for attorney review, anticipating their needs.
• Calendar Management: Maintain the firm's public calendar and the assigned attorney's calendar, scheduling meetings and appointments upon approval.
• Additional Responsibilities: Provide backup support to other legal secretaries as needed. Assist with high-priority tasks and overflow work.

Qualifications:

• Minimum 2-3 years of experience as a Legal Secretary or similar role.
• Strong organizational skills, time management skills, and attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and take initiative.
• Knowledge of legal terminology a plus.

Benefits:

• Competitive salary and benefits package (details upon request).
• Hybrid work arrangement available after probationary period (up to 2 days of remote work per week).
• Opportunity to work on challenging legal matters in a dynamic environment.
• Collaborative and supportive work culture.

Location and Accessibility:

The position is based in Northwest Washington, D.C., conveniently accessible via Metro (Red, Blue, Orange, and Silver Lines).