Finance Director - Lebanon - Listen Community Services

Description

Job Title: Finance Director/Full-Time

Classification: Exempt

Reports to: Executive Director

Compensation:$90,000-$105,000 per year

About Us

LISTEN Community Services is a nonprofit organization dedicated to providing vital services and programs that support individuals and families in need. We are passionate about helping our community, and we are looking for a skilled Finance Director who shares our mission-driven focus to help ensure the financial health and operational efficiency of our organization.

Job Objectives

The Finance Director is responsible for overseeing and executing the financial operations of LISTEN Community Services. This includes working with the Executive Director, the Board of Directors, and Senior Management to develop and manage the organization's annual budget, financial reporting, and forecasting to support the organization's mission.

Responsibilities

• Financial and Accounting Management
• Oversight of all financial activities, including but not limited to: budgeting, forecasting, sales and revenue, and cash flow management.
• Day-to-day accounting functions, including accounts payable, accounts receivable, banking, audits, ledger, and cost center management.
• Regular financial reports, including income statements, balance sheets, forecasting, and cash flow statements, to provide insights into the organization's financial health (cost reductions and operational improvements).
• Partnership with the Director of Development on financial aspects of grant applications, reporting, and compliance requirements.
• Development and implementation of financial policies and procedures to ensure efficient and effective use of resources.
• Establishment and maintenance of effective internal controls to safeguard the organization's assets and prevent fraud or financial mismanagement.
• Conduct of financial analysis to support strategic decision-making and resource allocation, including the financial viability of retail operations, programs, and initiatives and identification of areas for efficiency improvement.
• Development of financial models and projections to support long-term planning and sustainability goals.
• Work with the senior management team to develop annual budgets and short- and long-term financial forecasts.
• Monitoring of actual performance against budgets and identification of variances and provision of analysis to support decision-making.
• Collaboration with the board on investment strategies and financial decision-making to drive organizational growth.
• Payroll and Time Keeping
• Accurate processing of biweekly payroll for all employees, ensuring compliance with company, as well as federal and state requirements.
• Calculation of wages, bonuses, stipends, overtime, leave, and deductions.
• Special payroll runs for off-cycle payments, terminations, or other employee compensation adjustments.
• Collection, review, and verification of timekeeping data, ensuring accuracy and compliance with company policies and labor regulations.
• Ensure employee time records accurately reflect appropriate time allocations, e.g., time away, FMLA, Short-term Leave, unpaid time, etc.
• Business Compliance & Reporting
• Implementation of strong internal controls, including segregation of duties, regular reviews, and approval processes to prevent errors and fraud.
• Assessment of financial risks facing the organization and development of strategies to mitigate risks.
• Compliance with GAAP (Generally Accepted Accounting Principles) and relevant financial regulations and reporting standards, including IRS regulations for non-profit organizations.
• Utilization of financial management software and systems to streamline processes, improve accuracy, and enhance reporting capabilities.
• Preparation and filing of required payroll and business, quarterly and annual tax reports and filings, including federal, state, and local taxes and fees, ensuring timely payments.
• Non-Profit Reporting: oversight of the preparation and filing of non-profit-specific forms, such as the IRS Form 990 and any state-level charitable registration forms, to maintain the organization's tax-exempt status.
• Distribution of annual W-2 and 1099 forms to employees and contractors and ensure end-of-year payroll tax reporting is accurate and compliant.
• Stay updated on changes in business and payroll regulations, tax laws, and labor legislation to ensure compliance.
• Maintenance of current business licenses, registrations, and permits at the federal, state, and local levels, tracking renewal dates, and ensuring timely submissions for continued compliance.
• Support of internal and external financial audits, preparation of required documentation, and addressing auditor requests.
• Information Systems
• Leadership to roles overseeing IT and ensure business continuity and system resilience.
• Leadership to ensure IT service providers deliver a technology infrastructure that is secure, reliable, and cost-effective.
• Work with senior management to identify and implement software systems that best support an efficient operation for the organization.
• Leadership to enforce IT policies, including data security, privacy, and access protocols, to protect sensitive information and ensure compliance with regulations.
• Management of the IT budget, balancing the need for technological advancements with cost-efficiency.
• Utilization of data and metrics to monitor performance and make informed decisions.
• Facilities Management
• Work with senior management and facilities manager to develop and oversee strategic facilities management plans that aligns with the organization's overall mission, objectives, and growth projections.
• Management of the facilities budget, balancing the need for capital investment (e.g., expansion, renovation, new construction, equipment) with cost-efficiency.
• Oversee facility sustainability initiatives, focusing on environmental impact and operational efficiency.
• Communication and Leadership
• Day-to-day leadership of the finance team, ensuring financial integrity and operational efficiency.
• Supervision and mentorship of finance staff, providing guidance and professional development opportunities.
• Effective communication with other departments, auditors, the Board, and stakeholders.
• Building and managing relationships with banks, vendors, and other financial partners to ensure smooth optimization of financial operations, service delivery, and cost-effectiveness.
• Fostering a culture of accountability, transparency, and ethical conduct across the organization.
• Works to build financial literacy and transparency with management, staff, the Board, donors, and the community, where appropriate.
• Requirements
• Bachelor's degree in finance, accounting, business administration, or related field required.
• MBA or professional certification such as CPA, CFA, or CMA preferred.
• At least 5-7 years of progressive experience in business operations and financial management, accounting, or related roles.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) with strong computer skills, including collaboration tools like Teams, SharePoint, Zoom.
• Able to quickly learn and adapt to new software and technologies.
• Strong leader with ability to guide and mentor employees at all levels, focusing on personal and professional development to enhance capabilities and performance.
• Exceptional communication skills, with ability to balance transparency and confidentiality.
• Proven experience working with diverse teams, commitment to DEI initiatives, and fostering inclusive work environments essential.
• Positive, compassionate attitude and strong desire to help others.