Project Administrator - San Jose - siliconbeachrecruiter

    siliconbeachrecruiter
    siliconbeachrecruiter San Jose

    1 day ago

    Description
    Project Administrator | Construction Operations
    Contracts | Documentation | Project Support
    A well-established specialty construction contractor in Northern California is seeking a Project Administrator to support project teams from bid award through project closeout across residential and multifamily projects.
    This role is ideal for a detail-oriented professional who enjoys managing documentation, coordinating with multiple stakeholders, and supporting day-to-day construction operations.
    Key Responsibilities
    • Enter and maintain accurate project data in Excel and internal systems (Sage)
    • Prepare, track, and manage all project documentation including owner contracts, subcontracts, RFIs, change orders, submittals, work orders, and closeout materials
    • Order and review construction plans; identify revisions and potential scope impacts
    • Manage proposal submissions including formatting, distribution, and follow-up
    • Review and process builder purchase orders through various online portals and systems
    • Coordinate and track warranty and customer service requests
    • Prepare reports related to special project requirements and internal tracking
    • Maintain organized project files, logs, and management trackers
    • Review project contracts for accuracy, completeness, and compliance
    • Serve as a professional point of contact with builders, superintendents, and field teams
    • Provide administrative support for special projects and assist team members as needed
    Qualifications
    • Bachelor's degree in Business, Construction Management, Finance, Accounting, or related field preferred
    • 5+ years of experience in construction or a related industry, ideally in a project coordination or administrative role
    • Strong ability to communicate with leadership and support end-to-end project workflows
    • Proficiency in Microsoft Word, Excel, and construction accounting or ERP systems (Sage preferred)
    • Highly organized with strong follow-up and multitasking skills
    • Detail-oriented with excellent written and verbal communication abilities
    • Proactive, dependable, and able to work independently with limited oversight
    • Comfortable in a fast-paced, team-oriented construction environment

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