- Enter and maintain accurate project data in Excel and internal systems (Sage)
- Prepare, track, and manage all project documentation including owner contracts, subcontracts, RFIs, change orders, submittals, work orders, and closeout materials
- Order and review construction plans; identify revisions and potential scope impacts
- Manage proposal submissions including formatting, distribution, and follow-up
- Review and process builder purchase orders through various online portals and systems
- Coordinate and track warranty and customer service requests
- Prepare reports related to special project requirements and internal tracking
- Maintain organized project files, logs, and management trackers
- Review project contracts for accuracy, completeness, and compliance
- Serve as a professional point of contact with builders, superintendents, and field teams
- Provide administrative support for special projects and assist team members as needed
- Bachelor's degree in Business, Construction Management, Finance, Accounting, or related field preferred
- 5+ years of experience in construction or a related industry, ideally in a project coordination or administrative role
- Strong ability to communicate with leadership and support end-to-end project workflows
- Proficiency in Microsoft Word, Excel, and construction accounting or ERP systems (Sage preferred)
- Highly organized with strong follow-up and multitasking skills
- Detail-oriented with excellent written and verbal communication abilities
- Proactive, dependable, and able to work independently with limited oversight
- Comfortable in a fast-paced, team-oriented construction environment
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Project Administrator - San Jose - siliconbeachrecruiter
Description
Project Administrator | Construction OperationsContracts | Documentation | Project Support
A well-established specialty construction contractor in Northern California is seeking a Project Administrator to support project teams from bid award through project closeout across residential and multifamily projects.
This role is ideal for a detail-oriented professional who enjoys managing documentation, coordinating with multiple stakeholders, and supporting day-to-day construction operations.
Key Responsibilities
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Project Administrator
Only for registered members San Jose, CA
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Restoration Project Administrator
Only for registered members San Jose
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Administrative Project Specialist
Only for registered members San Jose, CA
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Project Administrative Assistant
Full time Only for registered members San Jose
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Restoration Project Administrator
Only for registered members San Jose, CA
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Administrative Project Specialist
Only for registered members San Jose
-
Project Administrative Assistant
Only for registered members San Jose
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Project Administrative Assistant
Only for registered members San Jose
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Project Administrative Assistant
Only for registered members San Jose, CA
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Project Administrator
Only for registered members Los Gatos
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Project Administrator
Only for registered members Los Gatos, California, United States
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Project Administrator
Only for registered members San Leandro
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Administrative Project Manager
Only for registered members San Francisco Bay Area
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Project Administrative Coordinator
Only for registered members Stanford, CALIFORNIA
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Project Administrator 5 SCA
Only for registered members Livermore
-
Project Administrator 5 SCA
Full time Only for registered members Livermore
-
Project Administrator I of T.H.R.I.V.E
Only for registered members Menlo Park
-
Project Administrator 5 SCA
Only for registered members Livermore, CA
-
Administrative & Project Operations Specialist
Only for registered members Livermore, CA
-
Project Administrator 5 SCA
Only for registered members Livermore, CA
-
Project Administrator 5 SCA
Only for registered members Livermore, CA, US