Practice Assistant - New York, United States - Experis

    Experis
    Experis New York, United States

    1 month ago

    Experis background
    Description
    Practice Assistant- Law firm
    ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES:
    • Create and edit complex documents from multiple sources, including correspondence, memos, spreadsheets, and presentations. Proofread and redline work for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and timeliness of final work product.
    • Review bills for accuracy and prepare transmittal letters to clients.
    • Establish, update and maintain client and internal files, including saving and organizing documents in the firm's document management system. Retrieve information from files when needed.
    • Open and review incoming mail. Notify legal personnel of deadline-sensitive correspondence. Draft written responses when necessary or reply by phone or email as needed.
    • Reconcile and submit attorney expenses.
    • Proactively manage attorney calendars, schedule in-person and virtual meetings, and coordinate conferences, meetings, and appointments. Coordination may include restaurant research and booking, ordering of marketing resources, facilitating hospitality and technology needs, travel arrangements, etc.
    • Manage incoming and outgoing electronic communications (including telephone, email, and fax), take accurate messages, route appropriately and respond to all inquiries.
    • Maintain attorneys' contacts, including adding contacts to the firm's CRM system and appropriate mailing lists and working with attorneys to keep contact information updated.
    • Process client matter intake forms.
    • Perform additional administrative tasks as requested, including time entry, managing electronic signatures, maintaining credentials, basic internet research, and tracking and reporting CLE hours.
    • Retrieve documents from State, Civil and Federal Courts.
    SKILLS AND QUALIFICATIONS:
    • Advanced skills in Microsoft Office, including Word, Outlook, Excel, and PowerPoint
    EDUCATION AND EXPERIENCE REQUIREMENTS:
    • High School Diploma or GED.
    • 5+ years of legal administrative assistant experience supporting litigators.
      • Docketing experience a plus
    • E-filing experience at both the state and federal level
    • New York notary is a plus.
    • Experience with document management, time and billing, and client matter intake
    • Hybrid Schedule 90k-100k