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FT Transportation Specialist - Smithfield, United States - N.C. Community College System
Description
**Job Location**
Main Campus - Smithfield, NC
**Benefits**
Yes **Minimum Qualifications**
Minimum & Preferred Qualifications:
**Qualifications**
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
**Education** **Minimum:** Associate's degree in Office or Business Administration or other related field.
**Experience Minimum:** One (1) to three (3) years experience in an office environment.
**Preferred Qualifications**
N/A
**Position Description**
**Summary**
Assists the Associate Vice President of Business & Applied Technology and the Department Chair of Logistics & Transportation in operating the training school; recruiting, orientation, and registration of new students; and all basic operations within the office.
Knowledge & Responsibilities:
**Essential Duties and Responsibilities:**
Serves as the assistant to the department faculty and staff
Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories and trains departmental personnel
Provides training and assistance to faculty (full and part time) on college systems, academic procedures and administrative tasks
Manages a multi-line telephone system including answering, screening and taking messages
Using appropriate software, develops, transcribes, assembles and disseminates information.
Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes as appropriate
Maintains a complex filing system
Processes confidential information
Creates and tracks purchase requisitions or purchase orders
Manages budgets for all transportation programs, with multiple types of funding, state, self-support, etc.
Handles all purchasing for transportation programs
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies, for Transportation, Diesel, and Heavy Equipment programs
Answers questions and gives information about well-defined, but complex, administrative, programmatic or personnel areas.
Monitor and reconciles budget and expense statements with departmental accounts.
Edits, proofs and compiles course documents and departmental reports
Schedules meetings, appointments, conferences and travel and maintains the schedule of protected room assignments in the department.
Supervises student, work study, or temporary employees
Attends conferences, training and serves as liaison for ADD, BRC, and other transportation programs.
Serves as the primary point of contact for external vendors
Primarily responsible for orientation, advising, and registration of new students.
Confirms all prerequisites are met for each student to be enrolled in the TDT program.
Schedules drug tests for students and obtains results.
Plans, organizes and coordinates graduation.
Answers student inquiries about academic department policies and procedures and program/course/curriculum information
Prepares payroll time sheets on departmental employees and ensures contract submission
Follow up with faculty to ensure timely and accurate submission of grades and academic reports
Serves on various institutional committees.
Orders desk copies of textbooks and ensures timely submission of book adoptions
Serves as the primary liaison to Fort Bragg for oversight of the TDT partnership with Ft. Bragg and NCDMV
Is the primary liaison for student services, business office, purchasing, admissions, IT, and all other areas of the college for Transportation programs.
Posts class schedules, edits, reviews, and maintains accurate information on all of the webpages for transportation programs.
Performs audits of classes, completes set ups, and close outs of CE classes for transportation programs.
Maintains relationships with the NC Department of Motor Vehicles and Fort Bragg
Performs other duties as assigned
**Supervisory Responsibilities:** This job has no supervisory responsibilities.
Additional Information:
**Language Skills**
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
**Mathematical Skills**
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
**Reasoning Ability**
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.
**Computer Skills**
To perform this job successfully, an individual should have knowledge of Microsoft Word and Excel and PageMaker.
**Physical Demands**
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit, use hands and fingers, and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
**Work Environment**
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
