Recreation Event Supervisor - Kennewick, United States - City of Kennewick

Description

Core Value Statement

The City of Kennewick will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee.

We value integrity, inclusiveness, stewardship, and communication. We are accountable to our community for innovative and collaborative efforts that anticipate needs, leverage resources and deliver solutions.

Safety Statement

We expect our employees to ensure compliance with all applicable safety practices and policies, including those established by OSHA/DOSH regulations and by the City's Accident Prevention Plan.

This includes but is not limited to actively identifying and correcting potential hazards that may affect employee and public safety, including those identified by co-workers.

Leading by example to promote a positive culture of workplace safety through everyday action; emphasizing safe completion of work throughout all aspects of developing and carrying out work plans.

Classification Summary

This position within the Parks and Recreation Department manages and facilities both internal and contracted events and tournaments across the City of Kennewick.

Serves in a key leadership role on the cross-functional Special Events Team and manages a team of 3 FTE's including 2 Events & Marketing Coordinators and 1 Special Events Assistant.

Indoor and outdoor contract events include (but are not limited to) sports tournaments, banquets, community fundraisers, conferences, runs/walks, company picnics, and bazaars.

The position oversees and organizes City hosted events including but not limited to Harvest Bazaar, National Night Out, Vintage at the Ridge, Numerica Family Fun Day and directly responsible for the success of Water Follies and River of Fire.

The following list reflects the essential job duties and responsibilities of this classification but should not be considered all-inclusive. The incumbent will be expected to perform other related duties as assigned.

Manages and coordinates operational support for all events and tournaments at Columbia Park, Southridge Sports and Events Complex and other City-owned facilities and parks while ensuring client satisfaction and the maximization of a positive guest experience.

Provide direct oversight and supervision of two Events & Marketing Coordinators and one Special Events Assistant; includes training, work assignment and review, performance evaluation, and guidance.

Encourage and support continuous learning and professional growth among team members.
Act as a liaison between upper management and team members, conveying important information and advocating for their needs.
Serves as the primary point of contact for River of Fire and Water Follies throughout the event planning process.
Monitor monthly financials, assist with budget preparation, and make adjustments throughout the biennium to remain within budget.
Administer and monitor event agreements; tracking deadlines and deliverables.
Fosters a collaborative relationship with Crew Leaders and other maintenance staff.

Oversee event process including but not limited to plans and requirements, applications, determines acceptability of events, interprets regulations for facility users, determines proper facility for events, and makes recommendations to Recreation Manager.

Organizes and manages City hosted events including planning, marketing, identifying and securing location, supplies, activities, facilitating set-up and clean-up, providing on-site management, scheduling, and directing staff and volunteers.

Determines appropriate work methods and practices, and assists in developing and maintaining application, reservation, and permitting software, including CIVIC Plus, CIVIC Rec, and Onbase.

Develop and implement a strategic plan for balancing COK internal events vs contracted events.
Be active in the development and implementation of department revenue projections and expectations.
Performs other related duties as assigned.
Knowledge, Skills, and Abilities
To perform the essential functions of the position, incumbents must be able to demonstrate the following knowledge, skills and abilities:
Demonstrated understanding of marketing and event management.
Budgeting understanding
Knowledge of Microsoft Operating Systems and Office Suite products.
Demonstrated ability to plan and organize work, multitask, and prioritize.
Demonstrated ability to work in fast-paced environments and with the public.
Flexibility and creative problem-solving to accommodate changing conditions.
Strong verbal and written communication skills.
Must maintain regular attendance and punctuality.

This position requires a Bachelors Degree in Hospitality Management, Communications, Marketing or related field and preferred 3 years of experience in marketing, event and tournament management and execution, or any combination of relevant education and experience sufficient to demonstrate the knowledge, skills and abilities to perform duties listed above.

Valid Washington State Drivers License.
Valid First Aid and CPR Certification or ability to obtain within six (6) months of hire date.
Availability to work variable schedule including days, evenings and weekends.
Must pass a criminal background check investigation.
Must maintain a level of mental and physical fitness to perform the essential functions of this classification.

Physical Requirements

To perform the essential functions of the position, incumbents must be able to meet the following physical requirements:Reaching, standing, walking, lifting,, grasping, talking, hearing/listening, seeing/observing, repetitive motions.

Exposure to outdoor elements including weather and terrain common in City park areas.

Light Work:

Exerting up to 30 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

Work Schedule

The initial work schedule for this classification will be Monday through Friday 8a-5p with scheduled shift changes to accommodate weekend and evening events.

This position may be eligible for an alternative work schedule with every other Monday off work. Early mornings, evenings and weekend work may be occasionally required. Overtime may be occasionally required. This classification is exempt under the FLSA.
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