Legal Sr On-Site Svcs Spec - Palo Alto, United States - Artius Solutions

Description

Job Description

Summary:

• *Must be fully vaccinated** 2 shots and booster required.
• DLA Piper Looking for someone who Has Confidence ability to make decision on his/her own open mindedness time management, organizational skills, teamwork, tech skills most important communication.
• Must have ability to multitask and time manage to handle multiple assignments over the course of the day and keeping requestors in the loop.
• Being flexible to adjust to compensate daily task allocation.
• There is some extensive standing and walking required.
• Must be able to lift up to 50lbs.
• The dress code is business professional.
• ***Shift timings***
• 09:00 am to 6:00 pm (Mon to Fri)
• Job type: Temp to engage

Roles & Responsibilities:

• Provide imbedded support to specific floors or integrated practice groups.Detailed oriented
• Assist with coordinating projects that will be completed off site.
• Maintains logs for billing and assists in calculating charges for work or jobs performed.
• Maintains logs and work records to be utilized for tracking, management reports, inventory, and ordering of supplies.
• Distributes incoming mail and packages to designated drop points as well as office supplies and fax transmissions.
• Delivers completed reproduction work to pre-determined delivery areas. This may include delivery areas outside of the customers office location.
• Deliveries and pickups may require travel between offices or another office location
• Performs duties related to the shipping and receiving of materials and packages
• Performs filing duties in conjunction with specific customer requests, which may include 'purging' and archiving old documents.
• Performs duties of print, copy scanning, file conversion, file naming, and encryption.
• Performs FTP (File Transfer Protocol) between computers and files for printing.
• Manage TOC (Table of Contents) first page of electronic file.
• Perform duties that involve OCR (Optical Character Recognition) files to assist with key word search.
• Performs file formatting for printing in programs such as Microsoft Office Suite and Adobe Acrobat Pro.
• Performs daily quality checks on convenience copiers to ensure proper functionality.
• Responds to errors or troubled copy machines. Also works to clear paper jams.
• Maintains daily meter and service logs.
• Stocks and organizes convenience copier areas.
• Straightens, organizes, and manages firm conference and meeting rooms.
• Assists facilities with box moves, office moves, and occupant moves.
• Assists facilities with light maintenance duties.
• May perform occasional cleaning duties.
• May require periodic overtime on nights and weekends, including off-hour emergency response.
• Performs other duties as assigned.Microsoft Office ProficientMust be able to lift up to 50lbs. and stand/walk through the whole shift.
• Must be vaccinatedParking is freeCOVID protocol is in place with gloves, masks etc. available

Minimum Qualifications:

• Requires high school diploma or GED and1-2 years of related work experience.
• Minimum of 2 years experience in legal industry is highly desired.

Ability to provide an excellent customer experience, utilizing strong customer service, personal and communication skills.

• Some related copy job experience is preferred. May require valid driver's license and minimum levels of auto insurance coverage per Client.
• Working knowledge of copier and other related equipment and repair is preferred. Ability to utilize a mixture of hardware and software to support functions such as cost recovery, document management and advanced workflow.
• Requires knowledge and understanding of shipping/receiving procedures. Basis electronics knowledge is preferred.
• Possesses ability to work independently and flexibly to complete projects.
• Possesses ability to determine correct method and packing material as well as check packing slips for accuracy of incoming materials.
• Possesses ability to comprehend instructions concerning mail delivery. Possesses troubleshooting and problem solving skills.
• Possesses ability to read and comprehend written technical information in the form of manuals, parts books and related publications.
• Possesses excellent customer relations skills and excellent verbal communication skills.

Required Skills:

• Mail
• Scan
• Shipping
• Receiving

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