Executive Admin Assistant - Phoenix, United States - Shamrock Foods Company

Description

Responsible for conserving executive s time by reading, researching, and routing correspondence, collecting and analyzing information, drafting letters and documents, and managing projects.

This position relieves executives of administrative and business detail by performing the following duties.


Essential Duties:

Manages projects specific to the area, coordinating personnel, research, materials, and handling project meetingsRepresents the executive by attending meetings in the executive's absence; speaking for the executiveActs as the point of contact between executives and internal/external clientsMaintains customer confidence and protects operations by keeping information confidentialPrepares and edits correspondence, communications, presentations and other documentsReads, researches, and routes correspondenceReviews contractual informationCoordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetingsPrepares monthly reports for each area of responsibilityReviews/screens e-mailsProcesses expense reports, check requests and reimbursement requests.

Maintains logs, reports and computer dataCompiles information and enters data for processing of reports relative to specific organizational areasAnswers and screens executive s telephone calls, and arranges conference callsCoordinates, schedules and makes appointments and arranges all aspects for meetings and conferencesArranges and coordinates travel schedules and reservationsMakes copies of correspondence or other printed materialsServes as vacation or leave relief for other administrative personnel within the Corporate OfficesDuties vary while working for other Director or Officer level personnelPrepares outgoing mail and correspondence, including e-mail and faxesOrders and maintains supplies, and arranges for equipment maintenanceOther duties as assignedQualifications:5+ years of relevant and progressively responsible experience; Associate s degree preferred; or equivalent combination of education and experience to provide demonstrated qualifications for this positionMust have demonstrated ability to self-manage time and priorities, provide support to a variety of different managerial styles and meet expectations of multiple people; In addition, must have the ability to handle fairly constant medium to high level of pressure to perform and high level of accuracyMust be able to maintain high levels of customer service in conducting daily activities, communications and interactions with all levels within the organizationMust be able to act in a courteous and professional manner and display courtesy to internal and external customers, vendors and others in all interactions; Must have strong listening skills and the ability to demonstrate sensitivity toward othersMust be able to protect the confidentiality of information at an advanced level for all legal, financial, employee, computer or other sensitive information or materialMust demonstrate expert proficiency in all Microsoft Office products including Word, Excel, PowerPoint, Outlook (or similar e-mail system)

Must be able to use calculator, office machines, computer, photocopier, fax machine and word processing equipmentAbility to effectively present information and respond to questions from groups of managers, clients, customers, and the general publicAbility to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization existsAbility to write reports, business correspondence, and procedure manualsMust be flexible and willing to work the demands of the department which are subject to include evenings, weekends, holidays, early or late days based on executive management activitiesCorporate Summary:
At Shamrock Foods Company, people come first
our associates, our customers, and the families we serve across the nation.

A privately-held, family-owned and -operated Forbes 500 company, Shamrock is an innovator in the food industry and has been since being founded in Arizona in 1922.

Our Mission:
At Shamrock Foods Company, we live by our founding family s motto to
treat associates like family and customers like friends.

Why work for us?Benefits are a major part of your overall compensation, and we believe offering them at an affordable cost is not only the right thing to do, but it helps keep you and your family healthy.

That s why Shamrock Foods pays for the majority of your health insurance, allowing you to take home more of your paycheck.

And it doesn t stop there - our associates also enjoy additional benefits such as 401(k) Savings Plan, Profit Sharing, Paid Time Off, as well as our incredible growth opportunities, continued education and wellness programs.

Equal Opportunity EmployerAt Shamrock Foods Co all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity or any other basis protected by applicable law.

Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor s legal duty to furnish information.

41 CFR c)