- CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
- CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
- If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.
- Report directly to the regional off-site Extension Area 9 Business Operations Manager (BOM) and will also work closely with the regional off-site Extension Area Client Relations Manager (CRM) and local Educators to help ensure the smooth and efficient daily operation of the Berks County Extension office.
- Serve as the office coordinator for the local administrative support work unit; plan and facilitate the administrative support activities of the office; coordinating with others to complete tasks.
- Oversee and coordinate the daily scheduling and attendance of Administrative Support Assistants in the Berks office.
- Assist in the supervision and training of assigned support staff.
- Prepare, process, and review forms for payroll/human resource system input.
- Maintain the office accounting, budgetary, Accounts Payable, and Accounts Receivable financials using Penn State Accounting systems, including access to confidential County and Penn State salary and wage information and other personal data.
- Process check requests, purchase orders, travel reimbursements, procurement requests, make bank deposits and other related financial activities.
- Monitor and maintain budgets, track expenditures, process budget revisions, and assist with budget preparation and projections.
- Respond to routine and moderately complex questions/issues concerning unit/University policies, processes, and procedures from internal and external contacts.
- Assist with county Extension program and events coordination.
- Arrange meetings, coordinate special events, conferences, and other functions.
- Assist with planning and coordination of moderately complex projects.
- Serve on various Extension committees, locally and statewide.
- Provide local customer services support.
- Help with office communications, multimedia product development and publications, social networking (Facebook, Penn State PLONE website, etc).
- Serve as resource to others on a variety of subjects including office equipment, software application usage, and information processing procedures.
- Perform other office management duties as assigned by the Area Business Operations Manager.
- Must maintain a professional appearance, represent Penn State University and the county Cooperative Extension office in a professional manner, and exercise sound professional judgment in carrying out duties assigned by the Business Operations Manager, Client Relationship Manager, and Extension Educators.
- Should be able to assume the temporary/occasional role and duties of the office support staff on an "as needed basis" across a multi-county area.
- Must have the ability to work as part of the Extension team as well as to work independently and have the ability to follow procedures as determined by Penn State Extension.
- Must have excellent communication, phone skills, organizational, and interpersonal skills; be attentive to detail; have the ability to handle multiple priorities/deadlines; and be able to exercise discretion in handling sensitive and confidential information.
- Be proficient in the use of internet searches, file formatting, document retrieval, and e-mail is strongly preferred.
- Have experience in a team environment with excellent team skills is required.
- Be able to work independently to multi-task, and to prioritize workload in a fast-paced ever-changing environment.
- Experience in budget and financial administration, financial bookkeeping, building and maintaining relationships, operational/office management, personnel supervision and application of policy and procedure.
- Commitment to fostering diversity, equity, and inclusive excellence, which creates a positive environment in their work environment.
- Outstanding oral and written communication skills and the ability to listen effectively.
-
IT Financial Systems Manager
2 weeks ago
CAI Reading, United StatesIT Financial Systems Manager · **Req number:** · R2356 · **Employment type:** · Full time · **Worksite flexibility:** · Hybrid · **Job Summary** · As the IT Financial Systems Manager, you will be responsible for the overall planning, development, implementation, and maint ...
-
Assistant Manager
1 day ago
The Middlesex Corporation Reading, United StatesPosition Title: Assistant Manager - Purchasing Date Posted: 06/03/2024 Location: Littleton, MA Salary Interval: Salary Pay Range: N/A Application Instructions SAFELY Building America's Infrastructure Since 1972 · Robert W. Pereira founded The Middlesex Corporation (TMC) in 1972. ...
-
IT Financial Systems Manager
3 weeks ago
Compunnel Inc. Reading, United StatesJob Title:- IT Financial Systems Manager (Hybrid - Reading, PA) · Duration:- 6 months contract to hire (C2H) · Location:- Hybrid - Reading, PA · Job Description:- · As the IT Financial Systems Manager, you will be responsible for the overall planning, development, implementation, ...
-
Assistant Bakery Manager
2 weeks ago
Weis Markets, Inc. Wyomissing, United States RegularJob Description · : ESSENTIAL DUTIES AND RESPONSIBILITIES · The associate is responsible for the functions below, in addition to other duties as assigned: · Promotes excellent customer relations by instilling positive customer focused behavior with associates. Smiles and greet ...
-
IT Financial Systems Manager
2 weeks ago
Boscov's Reading, United StatesJob Description · IT Financial Systems Manager · Experienced IT professionals -bring your experience to work for you where people love to shop Boscov's is a chain of full service department stores serving the total family needs of our customers. For over 100 years, Boscov's has ...
-
IT Financial Systems Manager
4 weeks ago
Boscov's Reading, United StatesIT Financial Systems Manager · Experienced IT professionals bring your experience to work for you where people love to shop Boscov's is a chain of full service department stores serving the total family needs of our customers. For over 100 years, Boscov's has been known for its ...
-
Assistant General Manager
3 weeks ago
Folino Estate Winery Wyomissing, United States Full timeQualifications · Minimum 2 to 5 years as a manager in a full-service (table service with full bar and preferably wine service) restaurant · Must possess strong leadership skills, with the ability to lead a team in a positive atmosphere · Excellent customer service skills, ensurin ...
-
Assistant Branch Manager
1 week ago
Restaurant Depot Reading, United StatesFrom $36.06- $29.07 an hour · Position Title: Assistant Branch Manager · Department: Management · Supervisor: Branch Manager · FLSA: Exempt · Position Summary: · Ensure efficient operation of the Branch to ensure customer satisfaction and projected bottom line profit. Manages pe ...
-
Assistant Purchasing Manager
8 hours ago
The Middlesex Corporation Reading, United StatesPosition Title: · Assistant Purchasing Manager · Date Posted: · 06/05/2024 · Location: · Littleton, MA · Salary Interval: · Salary · Pay Range: · N/A · Application Instructions · SAFELY Building America's Infrastructure Since 1972 · Robert W. Pereira founded The Middlesex Corpo ...
-
Assistant Project Manager
2 weeks ago
Drive Line Service Reading, United StatesJob Description · Earn: $ $39000 / Year · Benefits:Health Insurance · Dental Insurance · Vision Insurance · 401K program with Company match · Educational Assistance Program · Employee Assistance Program · Prescription drug discounts · Employee discounts · And more · Are you loo ...
-
Case Manager Assistant
1 week ago
YMCA of Reading & Berks County Reading, United StatesJob Description · Job DescriptionAre you ready to embark on an exciting adventure where you can make a real difference in people's lives? Join our team at YMCA of Reading & Berks County as a Part Time Case Manager Assistant - Male Floor position By working onsite, you'll have the ...
-
Assistant Nurse Manager
4 weeks ago
Penn State Health Reading, PA, United States Full timePenn State Health - St Joseph Regional · Make your application after reading the following skill and qualification requirements for this position. · Work Type : Full Time · Shift : Varied · Hours : Off-shift - evening/night preference · Responsible for partnering with the Nu ...
-
Assistant Spa Manager
2 weeks ago
Hand & Stone - FGG Spas Reading, United StatesJob Description · Job DescriptionBenefits:401(k) · 401(k) matching · Bonus based on performance · Dental insurance · Employee discounts · Health insurance · Opportunity for advancement · Paid time off · Training & development · Vision insurance · Hand & Stone Massage and Facial S ...
-
retail assistant store manager
3 weeks ago
Tailored Brands Inc Reading, United StatesRetail Assistant Store Manager · Reports to Store Manager: · For more than 30 years, K&G Fashion Superstore (K&G) has provided value-conscious customers with the latest fashions and styles at the best possible prices. Offering a wide selection of designer brands discounted up ...
-
Assistant Real Estate Manager
1 week ago
Lamar Media Reading, United StatesLamar Advertising of Reading, PA has an amazing opportunity for you The Assistant Real Estate Manager in Reading, Pennsylvania, will provide management support for all real estate-related functions and activities necessary to profitably secure, maintain, and grow the company's re ...
-
Assistant Real Estate Manager
2 weeks ago
Lamar Media Corp Reading, United StatesJob Description · Job DescriptionLamar Advertising of Reading, PA has an amazing opportunity for you The Assistant Real Estate Manager in Reading, Pennsylvania, will provide management support for all real estate-related functions and activities necessary to profitably secure, ma ...
-
Customer Service Assistant Manager
2 days ago
DTLR Reading, United StatesCome work for us · We are looking for dedicated employees to join our team to help our customers have the best experience possible every time they enter a DTLR store. · Our employees are key to our success. · POSITION SUMMARY: · The Customer Service Assistant Manager will nee ...
-
Financial Assistant
3 weeks ago
Creative Capital Wealth Management Group Chester Springs, United StatesJob Description · Job DescriptionAre you passionate about finance and eager to make a difference in people's lives? If you have a year or two of experience in financial services and hold a Series 7 license? We invite you to join our team as a Financial Assistant at Creative Capit ...
-
Financial Assistant
1 week ago
Creative Capital Wealth Management Group Chester Springs, United StatesAre you passionate about finance and eager to make a difference in people's lives? If you have a year or two of experience in financial services and hold a Series 7 license? We invite you to join our team as a Financial Assistant at Creative Capital Wealth Management Group. In th ...
-
Assistant Manager
2 weeks ago
The Middlesex Corporation Reading, United StatesPosition Title: · Assistant Manager - Purchasing · Date Posted: · 05/16/2024 · Location: · Littleton, MA · Salary Interval: · Salary · Pay Range: · N/A · Application Instructions · SAFELY Building America's Infrastructure Since 1972 · Robert W. Pereira founded The Middlesex Cor ...
Extension Office Manager/Financial Assistant - Reading, United States - Penn State University
Description
APPLICATION INSTRUCTIONS:Penn State Extension seeks to hire an Office Manager/Financial Assistant for the Berks County Extension office. The Office Manager/Financial Assistant will:
This is a limited term appointment funded for one year from date of hire with excellent possibility of re-funding and is a 100% full-time equivalency (FTE) job. This individual will work 40 hours/week, Monday through Friday 8:00 a.m. - 4:30 p.m. with a half hour unpaid lunch break. Some occasional evening/weekend work for events/meetings may require a flexible workday schedule. Full Penn State benefits are included.
Education and Experience:
Minimum requirements include a High School diploma or higher plus 2 years of related experience, or an equivalent combination of education and experience. A bachelor's degree is preferred. Candidates should possess excellent grammar and proofreading skills, advanced computer skills specifically with Microsoft Excel, Word, Outlook, PowerPoint, Publisher, Office365, MS Teams, QuickBooks accounting software and be able to quickly learn how to use Penn State's Salesforce web-based customer relationship management software application, and the university's financial systems (SAP/Concur, Shop-On-Lion, SIMBA).
Some travel is required. This position requires the operation of a motor vehicle as part of the job duties, mainly for banking. A valid driver's license and successful completion of a motor vehicle records check will be required in addition to standard background checks.
Application Requirements:
Applicants should provide a cover letter with their resume and evidence, either woven through their application materials or as separate statements that demonstrate their:
The salary range for this position, including all possible grades is:
$38, $55,500.00
Salary Structure - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact
Federal Contractors Labor Law Poster
PA State Labor Law Poster
Affirmative Action
Penn State Policies
Copyright Information
Hotlines
Leesport, PA