hr administrative assistant - Provo, United States - Snowbird

Description

TITLE: Human Resources Administrative Assistant

LOCATION: Snowbird - Snowbird Center

STATUS: Full-time/Year-round

SCHEDULE: 8:30AM – 5:00PM, Must have Monday - Saturday availability

• $21.00/hour
• Position starts the third week of May

SUMMARY

Work and play up in the mountains Snowbird is looking for an HR Administrator to work in one of the most picturesque mountain destinations in Utah. Under the direction of the Assistant Director of Employee Services, you will provide support to the HR team to enhance the Snowbird candidate and employee experience. Ensures all office functions, on-boarding processes, and operations are successful. Whether you are a passionate skier/snowboarder or just somebody who enjoys fresh air in the mountains, Snowbird is the perfect destination for the next step in your career.

WHAT YOU'LL DO

• Greet employees, managers, vendors and other visitors to the Employee Services & Recruiting offices.
• Efficiently identify visitors' needs and provide company information, next steps, and assistance with requests and guidance where needed.
• Use online systems to assist employees with on-boarding, hiring, e-verification, communications, answering employee questions, reporting and other functions and projects as needed.
• Primarily responsible for emails to the main HR front desk.
• Work cooperatively and respectfully with other co-workers and seasonal front desk employees to achieve work projects and assignments.
• Communicates, provides instructions to managers and supervisors on processes, policies and other HR information.
• Works to maintain respectful, kind and fair practices with all types of employees, volunteers and other visitors.
• May need to translate from English to Spanish using other employee assistance, computer apps, or other solutions to provide a top-level service for our non-English employees.
• Provide assistance to employees with obtaining company perks, appreciation gift cards, uniform pieces (hats/beanies), etc. Track with reliable and up to date computer systems such as Excel.

WHAT YOU NEED TO GET THE JOB DONE

• Must have excellent communication skills, the ability to multi-task daily, and willingness to learn quickly.
• Friendly, outgoing, efficient, and a reliable team player.
• Must have a High School Diploma or equivalent. Upper-level education is preferred.
• Two years of job-related work experience with demonstrated competence.
• High-level computer skills: Must have a strong working knowledge of Microsoft Office products such as Outlook, Word, Excel, PowerPoint, Teams, Forms, shared files & file management. Workday experience is a plus.
• Comfortable setting up functions and processes in HR systems like UKG or Workday.
• Previous recruiting or human resources experience preferred.
• Must uphold the confidentiality of all records.
• Must warmly greet and interact with a large number of applicants while managing other ongoing projects simultaneously.
• Excellent interpersonal and customer service skills with the ability to deescalate challenging situations respectfully and kindly.
• Must be able to prioritize and coordinate several projects at once.
• Must provide clear, kind & respectful communications both in conversation and in writing in a professional manner.
• Spanish speaking ability is preferred, but not required.
• Must be able to interpret and follow defined processes and procedures.
• Requires a strong competency in reading, writing, editing, speaking, and interpersonal relations.
• Must be able to operate office equipment such a copy/scan machine, fax machine, and telephone.

WORK SCHEDULE

• General office hours are 8:30am - 5:00pm. Monday - Saturday, Saturday availability required during winter months.
• Occasional evenings and holidays as required.
• Position starts the third week of May.

WORKING CONDITIONS

• General office environment with limited physical activity.
• Parking is at a distance from the office and you will need to travel in all types of weather conditions to get to the office.
• May experience stress from frequent interruptions and deadlines.
• Travel: Minimal, may occasionally commute between the Millrock Office and Snowbird Resort. We encourage commuting on one of Snowbird's vanpool or rideshare options.

WHY WORK HERE

• Snowbird season pass and comp ticket benefits
• Discounts at Snowbird eateries, retail shops, mountain school, lodging and daycare for employees
• Available medical, dental, vision and accident insurance – benefits are available based on position and are subject to change
• 401k with company match
• Discounts with Powdr partners
• Free transportation to work: UTA Bus, departmental rideshare vans, and employee shuttle vans

WHO WE ARE

Snowbird is a world-renowned resort just 6 miles up Little Cottonwood Canyon. Here, winter enthusiasts experience all types of mountain terrain which can be enjoyed by every level of skier and snowboarder. Guests can sharpen their skills at our topflight mountain school, go for a backcountry snow-cat tour or enjoy an exhilarating Heli-ski adventure. Snowbird offers 4 hotels, 15 restaurants, conference facilities, summer activities, Oktoberfest and a full-service spa, all surrounded by spectacular granite peaks - making Snowbird a world-class destination.

Snowbird's ambition is to provide unique big mountain experiences that grow the committed Snowbird family. This includes both our team members and our guests. By helping everyone experience what makes Snowbird unique and special, the environment, the mountain, the canyon and the people. In this way they make memories for a lifetime, "memories that match our mountain".

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role. We require all candidates that receive and accept employment offers to complete a background check before being hired and comply with our professional appearance, drug & alcohol, and employee conduct policies.

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