Office Manager - McKinney, TX
9 hours ago
Job description
Job Overview
We are seeking a dynamic and organized Office Manager specializing in Mental Health to lead the administrative operations of our mental health practice. This vital role ensures smooth day-to-day functioning, fosters a welcoming environment for clients and staff, and supports the delivery of exceptional mental health services. The ideal candidate will bring energetic leadership, excellent communication skills, and a passion for supporting mental health initiatives. You will oversee office administration, manage schedules, coordinate vendor relationships, and supervise staff to create an efficient, compassionate workplace.
Duties
- Manage daily office operations, ensuring a welcoming and organized environment for clients and staff
- Oversee scheduling management for clinicians, therapists, and administrative staff to maximize efficiency
- Supervise administrative team members, providing training and development opportunities to enhance performance
- Coordinate with vendors for office supplies, equipment maintenance, and other service needs to ensure seamless operations
- Handle human resources functions including onboarding new employees, maintaining personnel records, and supporting payroll processes using QuickBooks or similar software
- Oversee bookkeeping, budgeting, and financial record-keeping to maintain fiscal health of the practice
- Manage front desk responsibilities including phone etiquette, multi-line phone systems, client check-in/out procedures, and filing systems
- Organize special events such as community outreach programs or staff training sessions to promote engagement and professional growth
- Ensure compliance with medical office management standards and confidentiality protocols
Skills
- Proven experience in office management within a healthcare or mental health setting with supervisory responsibilities
- Strong organizational skills with the ability to manage complex schedules and multiple priorities effectively
- Excellent communication skills—both verbal and written—to interact professionally with clients, staff, vendors, and external partners
- Proficiency in QuickBooks for payroll processing, bookkeeping, and budgeting tasks
- Experience with vendor management to coordinate supplies, equipment maintenance, and service contracts
- Knowledge of human resources practices including onboarding, training & development, and employee relations
- Familiarity with medical office management procedures including front desk operations and multi-line phone systems
- Ability to handle clerical tasks such as filing, calendar management, and record keeping efficiently
- Strong team management skills with the ability to motivate staff and foster a positive work environment
- Attention to detail in administrative duties such as invoicing, billing accuracy, and compliance documentation
Join us in making a meaningful difference by supporting mental health professionals in delivering compassionate care. This role offers an energetic environment where your organizational talents will help create a thriving practice dedicated to improving lives through mental health support.
Work Location: In person
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