Contracts ADMINISTRATIVE Assistant - Deerfield Beach, United States - Staffing Now

Description

Position: Contracts Administrator

Location: Delray Beach, FL

Overview:
We are a leading construction company in Delray Beach, FL, seeking a skilled Mid-Level Contracts Administrator to contribute to our teams success.

Responsibilities:

1. Document Management: Organize and maintain project documentation, including contracts, permits, drawings, and correspondence.
2. Administrative Coordination: Schedule meetings, maintain calendars, and organize project files. Manage installation schedules and order job materials.
3. Procurement Oversight: Obtain bids, process invoices, and track material deliveries to ensure project progress.
4. Stakeholder Communication: Maintain effective communication with clients, contractors, subcontractors, and suppliers to foster collaboration.
5. Project Material Preparation: Create and distribute reports, presentations, and documentation to keep stakeholders informed.
6. Support for Project Managers: Provide administrative support to project managers and supervisors to ensure project efficiency.
7. Communication Facilitation: Ensure smooth information flow between project team members and resolve communication barriers.
8. Record Keeping: Maintain accurate records of change orders, Requests for Information (RFIs), and submittals.
9. Project Activity Coordination: Schedule and coordinate meetings, site visits, and project-related activities.
10. Project Closeout Assistance: Coordinate project closeout activities, including documentation compilation and final inspections.

Requirements:

• Bachelors degree in a relevant field or equivalent experience.
• Proven experience in project coordination or administration within the construction industry.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office Suite and project management software.

Application Instructions:
To apply, please submit your resume to