Executive Assistant to President - Providence, United States - Meeting Street

Description

Job Description

Meeting Street is currently offering a four-step $2,500 bonus to new employees for full-time, benefit eligible positions.

Meeting Street believes the dignity of each person is paramount. We recognize that our community's future strength rests firmly on our commitment to our values of respect, compassion, integrity, inclusivity, and excellence.

Meeting Street does not discriminate in services or employment based on ethnicity, race, age, gender identity/expression, sexual orientation, national origin, economic background/circumstances, physical and/or mental abilities, veteran status, marital status, or resident immigration status. Meeting Street respects and celebrates the diversity that contributes to a healthy, caring community.

To uphold these commitments, we expect all employees to recognize and properly respond to racism and other forms of injustice.

Summary of Main Duties:

Serves as the primary point of contact for the President to internal/external stakeholders, providing outstanding administrative support. The Executive Assistant frees up the President's time and allows the President to focus on organizational strategy and growth. This position requires a combination of focus and flexibility, as well as the ability to put the President's and organization's interest above all else. The ideal candidate is a highly resourceful individual with strong emotional intelligence, self-motivation, and integrity. The Executive Assistant must exercise good judgment, have strong written and verbal communication, organizational and project management skills to manage multiple priorities, must be comfortable working independently on (confidential) projects from conception to completion. Discretion and confidentiality is imperative.

Essential Duties:

• Effectively coordinate the activities and commitments of the President by producing and managing an integrated master calendar of key events, dates, and deadlines critical to the organization's business.
• Manage the President's calendar, including scheduling daily/weekly/monthly meetings.
• Plan, coordinate and ensure the President's schedule is followed and respected. Provides "gatekeeper" and "gateway" support for direct access to the President's time.
• Supports the Development Team with administrative tasks as requested (i.e., database management, letter writing, etc.).
• Expeditiously and proactively manages the flow of information by researching, prioritizing, and following up on incoming issues and concerns including those involving a high level of sensitivity/confidentiality. Determines appropriate course of action, referral, or response based on priority.
• Manages all travel for the President including by not limited to scheduling transportation and lodging per established preferences or as requested, developing itineraries and agendas, registering/purchasing tickets, completing expense reports, etc.
• Assist President in the organization and development of quarterly written reporting to the Board.
• Provides support to the Chair of the Board and members of the Board's Executive Committee as needed.

Full-time employees at Meeting Street enjoy low cost benefits package that includes medical and dental insurance plans (BCBSRI), vision insurance (VSP), employer-paid life insurance and long term disability, optional employee and dependent life insurance, voluntary medical and dependent care flexible spending accounts, up to 5% company matching 403(b) retirement plan, paid time-off that includes vacation/holidays/personal days, BCBS Wellness Program, mileage reimbursement, tuition reimbursement, employee assistance program and much more

We do not discriminate in services or employment based on ethnicity, race, age, gender identity/expression, sexual orientation, national origin, economic background/circumstances, physical and/or mental abilities, veteran status, marital status, or resident immigration status. To uphold these commitments, we expect all employees to recognize and properly respond to racism and other forms of injustice.

Learn more about us

• Strong work tenure with 5-10 years of experience supporting C-Level Executives, preferably in a non-profit organization.
• Experience working with Board of Directors, volunteers, and donors; including meeting practices and recording minutes.
• Experience drafting executive level correspondence, reports, letters, etc.
• Highly proficient in Outlook, Word, Excel, and PowerPoint, and general technological savvy.
• Ability to work some long hours when needed; will need to attend evening meetings, annual meetings, and early morning meetings.
• Bilingual with English and Spanish preferred.