Payroll Specialist - Pendleton, United States - CAPECO Community Action Program of East Central Oregon

Description

Job Description

CAPECO is a diverse group of people who are committed to creating a thriving community by providing education, resources, and services dedicated to eliminating poverty and contributing to the success of our community members. We hire people from all walks of life not because we must, but because we know it makes us stronger. If you share our passion for community, then we would love to meet you

Position: PAYROLL SPECIALIST
Supervised by: Finance Manager
Department: Finance
Classification: Regular Full Time
Position Status: Non-Exempt
Location: Pendleton
Salary: $4,461
Benefits: Health, Dental, RX, Vision, FSA, Life Insurance, 401K Plan, Vacation, Sick and Holidays
Schedule: CAPECO is a collaborative workplace with a mission that values face-to-face interactions, but we also recognize the importance of offering flexible work arrangements for our employee's work-life balance. A flexible and/or hybrid schedule may be approved by your manager if job duties allow, and training requirements (typically 90 days) have been achieved.

POSITION OVERVIEW
The position is responsible for financial functions, including all facets of administering payroll in accordance with generally accepted accounting principles and other Federal of State regulatory guidelines for Non-Profits.

ESSENTIAL JOB FUNCTIONS
An employee in this position may be called upon to do any or all the following essential functions. These examples do not include all the duties which the employee may be expected to perform. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. To perform this job successfully, an individual must be able to perform each essential function satisfactorily with or without reasonable accommodation.

• Administer all aspects of payroll utilizing the payroll system, which includes calculations and data entry.
• Review timesheets for adequate authorization to maintain compliance with Federal and State Grant and Contract requirements.
• The payroll process includes proper allocation of hours to various funding sources.
• The payroll process does not include union contracts, Davis Bacon, or State prevailing wages.
• Review, prepare, analyze, and reconcile all monthly, quarterly, and annual payroll reports including and not limited to: IRS, Oregon Frances, SAIF, various benefit plans, W-2's, and monthly/year end reconciliations.
• Provide accurate and timely recording of transactions which include revenue and liabilities in the General Ledger.
• Prepare both routine and case-by-case journal entries.
• Backup Accounts Payable processing.
• Other non-payroll duties as needed.
• Assist in the preparation of the annual audit.
• Maintain and update agency budget personnel spread sheets.
• Contribute to the development, review, and implementation of Fiscal Policies.
• Assist in the development of the agency's annual budget.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES & MINIMUM QUALIFICATIONS
The requirements listed below are representative of the knowledge, skills, abilities, and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's degree with a major in accounting or four years of comparable work experience or a combination of equivalent education and experience.
• Have knowledge of financial accounting principles and internal control procedures in accordance with fund accounting.
• High level of interpersonal skills to communicate orally in a clear and concise manner.
• Ability to maintain a high level of confidentiality with sensitive personnel information.
• Skilled at performing complex numerical calculations.
• Working knowledge of office machines (i.e. calculator, copier, fax, etc.)
• Advanced knowledge of computer and financial software (outlook, Microsoft suite, financial software).

WORK ENVIRONMENT AND PHYSICAL DEMANDS
The physical demand and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to bend, kneel, and crouch. Specific vision abilities required by this job include close vision and distance vision. The noise level in the work environment is usually moderate. The employee must occasionally lift, and/or carry/move objects up to 50 pounds.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, smart phones, photocopiers/scanners, shredders and filing cabinets.

SPECIAL REQUIREMENTS

• Must pass a criminal history background investigation; however, a conviction of a crime may not necessarily disqualify an individual from this position.
• CAPECO is a drug free workplace and pre-employment drug screening will be required.
• Possession of or ability to obtain a valid Driver's License and insurable driving record is required.
• Travel required within the service area. Occasional out of town or overnight travel. Travel may require the use of a personal vehicle. Mileage for the business-related use of a personal vehicle will be reimbursed at the standard mileage rate as published per IRS guidelines.

EQUAL OPPORTUNITY EMPLOYER
All qualified applicants will receive consideration without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/transgender status, age, disability, veteran or marital status, genetic information or any other characteristic protected by applicable law.