Fiscal Operations Supervisor - Montesano - Grays Harbor County, WA

Description

Salary : $78, $92,844.00 Annually
Location : Aberdeen, WA
Job Type: Full-Time
Job Number: PH
Department: Public Health & Social Services
Opening Date: 02/12/2026
Closing Date: 2/27/2026 5:00 PM Pacific
Summary
The Fiscal Operations Supervisor oversees and coordinates a wide range of financial and business management activities for the department, including procurement, accounting, budgeting, payroll, deposits, inventory, and vendor payment processing. This position ensures compliance with applicable regulations and accounting standards, supports grant and contract administration, and provides direct supervision and mentorship to assigned staff. The role also serves as a key resource to department leadership and assumes accounting responsibilities in the absence of the Fiscal Manager.
Essential Duties
ESSENTIAL FUNCTIONS, DUTIES, AND TASKS:
The following list of functions, duties, and tasks is typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions, duties, and tasks from those set forth below to address business needs and changing business practices.
Monitors, manages, and supervises departmental business functions, including procurement, accounting, billing, budgeting, cashiering and deposits, inventory management, vendor payments, general ledger maintenance, and payroll activities.
Reviews budget operations to ensure appropriate spending authority; recommend supplemental budget requests as needed.
Assists the Fiscal Manager in preparing annual reports, annual budgets, supplemental budget requests, and year-end closeout.
Maintains current knowledge of BARS requirements and ensures departmental compliance with all relevant standards.
Reviews and recommends journal entries and adjustments; ensures accounts are reconciled and balanced during fiscal year-end close.
Provides financial analysis, special reports, and project support at the request of the Fiscal Manager.
Responds to inquiries by researching and providing information within the scope of authority; refers matters requiring policy interpretation to the Fiscal Manager.
Grant, Contract, and Audit Support
Assists the Fiscal Manager and Grants & Contracts Program Manager by reviewing grant activity reports for compliance with applicable CFR, RCW, WAC, and contract requirements.
Coordinates and tracks fiscal audits; provides documentation and explanations to auditors as needed.
Supports program reviews and financial audits, including reviewing and approving purchase requisitions.
Payroll and Leave Administration
Supervises the departmental payroll process to ensure accuracy and timely completion.
Coordinates FMLA/PFML with Human Resources and other leave of absence processes, ensuring continuity of benefits and proper communication of deductions and leave impacts.
Policy, Procedure, and Process Improvement
Analyzes and recommends improvements to policies and procedures related to fiscal and business operations.
Assists staff and department personnel in understanding regulations, financial procedures, and available services.
Supervision and Staff Development
Supervises assigned staff, including training, work assignments, performance monitoring, and conflict resolution.
Conducts regular performance evaluations for assigned employees.
Provides mentoring, technical assistance, and professional development planning to support staff growth and effectiveness.
Additional Duties
Performs public health emergency response duties consistent with training and assigned responsibilities.
Carries out other related duties as assigned.
Assumes accounting functions in the absence of the Fiscal Manager.
OTHER DUTIES:
Performs other duties of a similar nature and level as assigned.
Qualifications
JOB QUALIFICATIONS / REQUIREMENTS:
EDUCATION AND EXPERIENCE: Bachelor's degree in accounting, finance, or a related course of study and five years of progressively responsible accounting experience, including at least two years of supervisory experience, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job, such as those listed above.
Government accounting experience preferred.
LICENSE(S) / CERTIFICATIONS:
Valid Driver's License
Ability to obtain ICS 100, 200, 700, 800 within six (6) months
Supplemental Information
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of:
Government Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB) and Government Finance Officers Association (GFOA) standards, recommended practices and policies, rules, and regulatory requirements
Public budgeting and accounting utilizing the Washington State Auditor's Budgeting Accounting, and reporting System (BARS) for local governments
Principles, practices, and techniques of economics, financial analysis, statistical methodology, and cost benefit analysis
County governmental organization and principles of public administration
Internal auditing principles, procedures, and practices, as well as wage and benefit administration principles and practices
Modern office procedures, methods and programs, including computerized financial, project and human resource management systems
Pertinent Federal, State, and local laws, codes and regulations
Interpersonal skills needed to maintain positive and effective relationships with elected and appointed officials, other employees and community members
Microsoft Office, including Word, Excel and Outlook, with a high level of proficiency in electronic communications and scheduling
Supervisory practices and principles
Skills and Abilities to:
Provide positive and effective customer services Manage multiple priorities and prioritize tasks to provide timely responses to requests and deadlines
Prepare and present comprehensive reports and recommendations
Maintain confidentiality when dealing with client, contractor, and personnel matters
Read, interpret, understand, and develop accounting standards and procedures in accordance with applicable federal rules and regulations and county policies and procedures
Gather, organize and analyze complex statistical data; use computerized record-keeping and reporting systems/interpret and understand financial information and various other records; work with large amounts of data, detect errors and resolve accounting problems, and prepare operational reports and recommendations
Assume a wide range of responsibilities and work under pressure
Strong analytical, problem-solving, and decision-making abilities
Proficiency in financial software
Create spreadsheets and charts in Microsoft Excel using formulas, references, and linking; and use other computer applications relevant to the functions of the position proficiently
Receive, process, and provide complex visual, verbal, and written information
Exercise mature judgement and provide leadership and guidance to staff in the areas of professional development, effective communication, professionalism, and conflict resolution
WORK ENVIRONMENT / PHYSICAL DEMANDS:
(Must be performed with or without reasonable accommodations)
This position is primarily performed in an office environment with visits to other departments and requires travel within and outside the County
Physical requirements include sitting, standing, walking, reaching, pushing, pulling, a sense of touch, finger dexterity, the ability to grip with hands and fingers, the ability to speak, and the ability to read
Sedentary Work: Exerting up to 10 pounds of force occasionally (up to 1/3 of workday) and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time
May require work outside of regular business hours The statements contained herein reflect general details describing the principal functions of this job, the level of knowledge and skills typically required, and the scope of responsibility. They are not an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.
GRAYS HARBOR COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Grays Harbor County offers the following benefits:

• MEDICAL
• DENTAL
• LIFE
• VISION
• DEPENDENT COVERAGE - Medical, dental and vision
• EMPLOYEE ASSISTANCE PROGRAM
• FLEXIBLE SPENDING ACCOUNT
• DEFERRED COMPENSATION - includes employer match up to $50 per month
• DRS RETIREMENT
• VACATION - 8 hours to 24 hours monthly depending on longevity
• SICK LEAVE - 8 hours per month for full time employees
• BEREAVEMENT LEAVE
• 2 FLOATING HOLIDAYS
• 12 PAID HOLIDAYS
• LONGEVITY PAY

Grays Harbor County pays entire medical, dental and vision for full time employees and provides up to $800 monthly towards dependent coverage for Courthouse Contract employees and $950 per month for Public Works Contract employees. Benefits are pro-rated for part-time employees.
**To view full benefits offered please visit the website and review the collective bargaining agreements and benefits page.