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    • Administrative Assistant - San Antonio - Archdiocese of San Antonio

    Archdiocese of San Antonio
    Archdiocese of San Antonio San Antonio

    1 month ago

    Default job background
    Description

    Job Title: Administrative Assistant

    Description:

    The Administrative Assistant plays a vital role in the efficient operation of the assigned department by performing various clerical and administrative tasks.

    Key Responsibilities:

    • Handles phone calls, screens when necessary, and transfers calls to the appropriate person.
    • Maintains accurate and up-to-date filing systems as assigned.
    • Retrieves information from records, email, minutes, and other related documents; prepares written summaries of data when needed.
    • Responds to and resolves administrative inquiries and questions in a timely and professional manner.
    • Coordinates and schedules travel, meetings, and appointments for staff members.
    • Prepares agendas and schedules for meetings, ensuring all necessary materials are available.
    • Records and distributes meeting minutes or other records as required.
    • Maintains office supplies and coordinates maintenance of office equipment to ensure optimal performance.
    • Takes precautionary measures to ensure the safety and well-being of self, others, and adheres to safety training and protocols on a daily basis.
    • Promotes confidentiality by protecting sensitive information, including client names and information, services rendered to clients, donors' names and gifts, internal and external investigations, and financial information.
    • Fulfills the Archdiocesan Code of Conduct and Faith and Morals policy of the Catholic faith with adherence being mandatory.
    • Emphasizes collaboration, commitment to the Mission and Vision, and takes a solution-oriented approach in interactions and undertakings.

    Requirements:

    • Education:
      • High school Diploma or equivalent.
      • Associate's degree preferred.
    • Experience:
      • At least four (4) years' experience in an administrative role providing direct support.
      • Bilingual in Spanish and English.
    • Licenses and Credentials:
      • Reliable transportation.
      • Valid driver's license.
      • Valid vehicle insurance.
    • Minimum Knowledge and Skills:
      • Experience with computer software and Microsoft Office Applications.
      • Demonstrates attention to detail, organization, self-motivation, ability to work independently, and as part of a team.
      • Excellent written and verbal communication skills.
      • Critical thinking and problem-solving skills.
      • Ability to pass archdiocesan Safe Environment Requirements and background screening.

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