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    • Executive Assistant - Maryland Line - Fidelity Building Services Group

    Fidelity Building Services Group
    Fidelity Building Services Group Maryland Line

    3 weeks ago

    Default job background
    Description
    Fidelity Building Service Group (FBSG) is one of the nation's leading providers of HVAC/Mechanical Services, Building Automation, and Energy Solutions. The company is hiring an Executive Assistant to support their integration team in Hunt Valley, MD.

    The Executive Assistant plays a crucial role in ensuring smooth operations and facilitating effective communication among stakeholders. This position involves supporting projects related to system integrations, mergers, acquisitions, or other organizational transitions.

    Key Responsibilities:
    • Schedule and coordinate meetings, appointments, and conferences for the integration team.
    • Prepare meeting agendas, take detailed minutes, and distribute them promptly.
    • Maintain and organize electronic and physical files related to integration projects.
    • Assist in tracking project timelines, deliverables, and deadlines.
    • Maintain project documentation and provide status updates as required.
    • Support cross-departmental collaboration by facilitating communication among teams.
    • Collect, compile, and analyze data for integration-related reports.
    • Ensure accurate data entry and maintenance within relevant systems or databases.
    • Prepare presentations, charts, and other materials for team meetings and stakeholder updates.
    • Act as the point of contact for internal and external inquiries related to integration activities.
    • Evaluate the risks associated with integration and mitigate them to the most reasonable extent possible.
    • Escalate issues requiring senior-level input so they are resolved quickly and effectively.
    • Serve as strategic partner to business leaders, cross-functional leads, and acquired teams - managing program execution and mitigating cross-functional risks/issues.
    • Draft and distribute correspondence, announcements, or updates as directed.
    • Manage team travel arrangements and expense reporting.
    • Order and maintain office supplies for the team.


    Requirements:
    • An associate degree is preferred but not required.
    • A minimum of 3 years of experience in an administrative role.
    • Experience with Monday.com, DayForce, Sales Manager Service Trade, or GP Wennsoft is preferred.
    • Experience working in the construction industry is preferred.


    Benefits:
    • Medical, dental, vision, life, and disability insurance.
    • Flexible spending plan.
    • 401(k) and company match program.
    • Paid Time Off (PTO) and paid company holidays.
    • Company cell phone and laptop.
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