Admin Coordinator III - Fort Lauderdale - Axelon Services Corporation

    Axelon Services Corporation
    Axelon Services Corporation Fort Lauderdale

    4 hours ago

    Description


    Read on to find out what you will need to succeed in this position, including skills, qualifications, and experience.

    Job Title: Admin Coordinator III

    Location: Davie, FL

    Shift Schedule: Monday to Friday 8am 5 pm

    Duration: 9 months with possible extension

    About the Role

    We are seeking a Business Support Coordinator who is versatile, digitally skilled, and highly organized to support operational efficiency, analytics, visual workplace initiatives, managing simple procurement and day-to-day business coordination. This hybrid role blends responsibilities across operations support, 5S / visual management, data analytics, presentation development, and office administration, working closely with site leadership and cross-functional teams.

    This is an excellent opportunity for a hands-on professional who enjoys turning data into insights, creating clear visuals and presentations, and supporting smooth business operations in a fast-paced environment.

    Key Responsibilities
    • Operations & Workplace Efficiency
      • Design and implement visual signage, labeling, and workplace standards to support 5S and visual management initiatives.
      • Create clear, engaging, and visually consistent presentations for leadership, site reviews, and cross-functional forums.
      • Develop dashboards and reports with a strong emphasis on visual storytelling and actionable insights.
      • Apply visual management principles to improve communication, alignment, and employee engagement.
      • Support office clear-outs, relocations, and space transitions at sites with expiring leases, ensuring compliance with company policies.
      • Coordinate with Facilities, IT, Procurement, and Operations to enable smooth workspace and asset transitions.
    • Analytics & Digital Enablement
      • Develop and maintain dashboards and automated reports using Power BI and Power Platform (Power Automate, Power Apps).
      • Use advanced Excel (pivot tables, formulas, data modeling, macros) for reporting, analysis, and operational problem-solving.
      • Consolidate operational, performance, and project data to support business and leadership decision-making.
      • Partner with leaders to develop data-driven presentations and business updates.
    • Business & Office Coordination
      • Provide business and office support, including calendar coordination, meeting preparation, and expense processing.
      • Prepare, review, and format correspondence, reports, presentations, and communication materials.
      • Support leadership reviews, site visits, procurement coordination, and cross-functional projects.
      • Maintain confidentiality and professionalism when handling sensitive and business-critical information.
    Education and Qualifications
    • Bachelors degree preferred in Business, Operations, Engineering, Analytics, IT, or a related field.
    • Experience in a hybrid business support role spanning operations, analytics, reporting, and administrative coordination.
    • Hands-on experience with 5S or Lean methodologies; comfortable supporting execution and performing light hands-on 5S activities when required.
    • Strong proficiency in Excel and PowerPoint (advanced functions, pivot tables, data analysis).
    • Working knowledge of Power BI and Power Platform (Power Automate, Power Apps).
    • Strong written and verbal communication skills with experience creating professional, leadership-ready presentations.
    • Highly organized, attention to details with the ability to manage multiple priorities independently.
    Key Attributes
    • Hands-on and execution-focused; comfortable balancing data work, coordination, and physical workspace organization.
    • Detail-oriented, tech-savvy, and analytical mindset.
    • Strong coordination and follow-up skills; able to influence without formal authority. xhuatnn
    • Proactive, adaptable, and comfortable working in dynamic, changing environments.

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