Assistant Controller - Greeley, United States - Weld County

Description

Salary: See Position Description


Location : Greeley, CO


Job Type: Regular, Full-time


Job Number:


Department: Finance and Administration


Opening Date: 04/24/2024


Closing Date: 5/24/2024 11:59 PM Mountain


Description
The Weld County Finance Department is recruiting for an Assistant Controller to join the team.

Under general direction of the Controller, provides financial, accounting, and analytical services for the Accounting Division of the Finance Department.

This includes utilizing knowledge of and continually educating himself/herself on generally accepted accounting principles and governmental accounting standards, preparing the Annual Comprehensive Financial Report (ACFR), preparing the Popular Annual Financial Report (PAFR), supervising the accounting process for the county, providing financial information and accounting expertise to county departments, providing oversight of the decentralized accounting functions of the county, assisting in the coordination of the county's banking and credit card acceptance process, participating in the development of accounting system interfaces, supervising staff in the Accounting Division, and performing additional duties as required.

$125, $158,887.25 annually plus benefits (see benefits tab on the job posting).

This is exempt from the minimum wage and overtime requirements of the Fair Labor Standards Act.

As an applicant for this position, you should be aware of Senate Bill 19-085, the Equal Pay for Equal Work Act.

The act requires employers to announce the pay range for job openings. This range encompasses the nine pay steps available should you receive the position and demonstrate satisfactory performance over time.

Essential Duties and Responsibilities
The following job duties are established to outline the basic duties and responsibilities of the above captioned position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Supervise some of the staff in the Accounting Division, including special assignments, work review, staff development, hiring, performance reviews, and firing.

• Ensure that staff in the division are cross-trained and empower staff to continually take on more responsibility in the audit.
• Work with and mentor staff to ensure continual professional development and knowledge.
• Maintain consistent, timely, and effective communication with staff to ensure the division's objectives are being met.
• Ensure that new practices, processes and procedures are implemented appropriately for the new financial software system.

Provide leadership and assist the Controller with setting strategic direction of the Accounting Division of the Finance Department to achieve the county's goals and to implement the work plan of the Finance Department.

Prepare the county's ACFR and coordinate the annual external audit


This includes the following:

• Update job knowledge of and implement accounting processes and auditing regulations, including Generally Accepted Accounting Principles and Governmental Accounting Standards.
• Coordinate the year-end accounting process with both internal staff and staff in other county departments by providing year-end training sessions, monitoring year-end task lists for departments and individuals, and developing and monitoring appropriate deadlines for task completion to keep the process on time.
• Ensure Accounting Division staff are cross-trained, when appropriate, and are able to perform a variety of tasks involved in ACFR preparation.
• Prepare and/or coordinate the preparation of the ACRF in a timely manner.
• Prepare and/or coordinate the preparation of all work papers for the external audit.
• Act as liaison to the external auditors, including providing them with necessary information and materials, orienting them to county staff and facilities, and providing them with the ACFR which they audit.
• Prepare all documentation needed for Board of County Commissioner approval of the audit.

Responsible for the production of a PAFR. Submit PAFR to the GFOA Popular Annual Financial Reporting Award. Oversee the printing and distribution of the PAFR to numerous persons and organizations.

Respond to financial requests for information from county departments


This includes the following:

• Provide expertise in areas such as grant accounting, explaining financial reports, reconciling general ledger accounts, and recording complex accounting entries.
• Provide general accounting assistance to various personnel of the county.
• Provide coordination between budgetary and accounting functions.

Monitor and approve accounting transactions and perform the monthly close of the accounting system. Ensure the proper review of all journal entries is performed.

Maintain the general ledger and transaction code structures in the accounting system.

Monitor and train county departments on grant management, ensuring the county complies with all A-133 requirements.

Monitor internal controls related to the work performed by others inside and outside of the department. If necessary, work with others inside and outside the department to help improve internal controls of the county.

Ensure follow up and implementation of external audit recommendations.

Assist in the coordination of the county's banking and credit card acceptance setup and procedures with the assistance from appropriate staff


This includes the following:

• Assist departments to analyze and develop banking and credit card procedures and processes.
• Act as the secondary county liaison with the banking institutions and the primary county liaison with the credit card processors. Help troubleshoot problems with deposits or any other problems that arise.

In all areas of responsibility, the Assistant Controller strives for constant continuous improvement, both internally within the Finance Department and externally in interactions with other departments and the public, through use of new technologies and accounting procedural changes.

Regarding financial reporting and accounting responsibilities, acts in place of Controller in his/her absence.

Perform related duties as required to meet the needs of the county.

Qualifications
MINIMUM QUALIFICATIONS


Education:


Bachelor's degree in Accounting, Finance, or Business Administration.

Required experience:

• Five or more years of governmental accounting or auditing experience or an equivalent combination of education and experience.
• Five or more years of supervisory experience, demonstrating strong leadership and mentoring skills.
• Thorough understanding of governmental accounting standards.
• Strong mathematical skills.
• Experience with computerized accounting and email applications.
• Proficient with spreadsheet and word processing software.
• Working knowledge of database software.
• Acute attention to detail and demonstrated problem solving skills.
• Demonstrated research skills. Well-organized and independent with effective time management skills.
• Strong customer service skills with courteous and effective communication skills.
• Acceptable background information including criminal conviction record and credit history.

PREFERRED QUALIFICATIONS

• Master's degree in accounting or related field.
• Certified Public Accountant.
• Other governmental accounting certifications.
• Experience in compiling a full ACFR for a local government.
• Experience with the GFOA Certificate of Achievement for Excellence in Financial Reporting program.
• Experience with governmental accounting in a computerized, decentralized environment.
• Experience in working with or as an external auditor.
• Experience with making internal presentations.

The following benefit information is for regular, full time employees.

This summary is furnished as general information only and is not intended to be a full description of the benefits offered to Weld County Employees.

Specific information on benefits available may be obtained from the Weld County Human Resource office at

Click to go to a Benefits information webpage.

Medical/Dental/Vision Plans

Weld County offers two medical plans through Aetna. Employees who enroll in one of the health plans must enroll in dental and vision. There are two vision plans and three dental plans to choose from. Dependents may also be enrolled. Questions regarding eligibility and premiums should be directed to Human Resources.

Life Insurance

Weld County offers employees a Basic Term Life Insurance policy in the amount of 3 times their annual salary. Eligible employees must regularly work at least 20 hours per week. The plan is provided at no cost to the employee. Employees also have the option to enroll in supplemental term policies for themselves and their dependents. Rates for those supplemental plans are based on age.

Long Term Disability Insurance

Weld County pays the premium for Long Term Disability Insurance for any regular employee that works at least 20 hours per week.

The policy provides a monthly benefit of 60% of monthly base salary (maximum benefit of $8,000/month) after a 6 month waiting period.

Short Term Disability Insurance

Weld County offers a Short Term Disability plan through Cigna to any regular employee that works at least 20 hours per week.

The premium is paid 100% by Weld County and the plan pays a monthly benefit of 60% of monthly base salary after the employee has been off work for 30 days and exhausted all of their own sick and vacation time.

Paid Leave

Weld County offers paid vacation, sick leave and holidays. Specific information regarding these benefits can be obtained from Human Resources.

Retirement

All full time regular employees at Weld County (except Health Department employees) participate in a mandatory defined benefit retirement plan.

The employees contribute 9% of their base salary on a before tax basis to the fund. Weld County matches that amount starting with the employee's first paycheck. Weld County employees also pay Social Security/Medicare (7.65%). In addition to the mandatory plan, employees have two optional deferred compensation plans to choose from. The 401K and the 457 plans are administered by Principal Financial.

Employees at the Weld County Department of Public Health and Environment do not participate in the Weld County Retirement plan.

Instead they contribute 9.0% to the Colorado Public Employees' Retirement Association (PERA) and only contribute to Medicare (1.45%). Health Department employees also have the option to contribute to a PERA 401K plan.

Section 125 and Flexible Spending Accounts

The Section 125 program allows employees to pay the premiums for the county's medical, dental and vision plans with pre-tax dollars.

Flexible Spending Accounts are also available for unreimbursed medical expenses and day care expenses.

Mental Health Counseling & Well-being Resources

As a Weld County Employee, you and your immediate family members, now have access to join IOME for FREE.

IOME is proud to be partnered with Weld County to offer you free counseling and coaching support, a self care central, and discounted self care.

Voluntary Benefits

Employees at Weld County have the following Voluntary Benefit plans available to them through AFLAC. Aflac offers an Accident plan, Critical Illness plan and a Hospital Indemnity plan.

Recreation Center Discounts

As part of the Weld County Wellness Program, employees are given discounts at the Greeley Recreation Center, the Family Fun Plex, Johnstown Family YMCA and the Ft.

Lupton Recreation Center. Active and Fit Memberships also available.

Tuition Assistance

Regular employees who work at least 20 hours per week and have been employed with Weld for 6 months may be eligible to receive tuition assistance for qualified college courses.

Benefits effective date is the first of the month after you have worked one full pay period.

Additional information on all of these benefits can be obtained through the Weld County Human Resources office.

Weld County Human Resources

P O Box 758

Greeley CO 80632