HR Admin/Executive Assistant - Fostoria, United States - Roppe

Description

Job Summary:

Responsible for performing specified priority functions for executive positions within Roppe Holding Company. More specifically, this position reports to The Executive HR Manager but will serve the Chairman of the Board, CEO/President and Vice-President of Community/Employee Relations.

Essential Functions and Responsibilities:

• Provide support for V.P. of Community/Employee Relations.
  • Schedule and organize complex and detailed business and personal travel plans
  • Compile documents for travel-related meetings
  • Coordinate daily itineraries
  • Handle personal finances and any type of miscellaneous duties.
• Maintain checking accounts for Judy Miller, JR Miller Management, and JR Miller Investments.
  • Including accounts payable and receivable for all accounts.
  • Prepare monthly, quarterly and yearly reports on account activity.
  • Make banking deposits and handle banking needs in person.
  • Research and order personal products on time.
• Human Resources Responsibilities
  • Manage Retiree Parties
  • Time and Attendance
  • Assist with company events
  • Manage service awards and anniversaries
  • Onboarding new hires
  • Input deductions and maintain HR files
  • Sit in on interviews
  • Manage Scholarship process
• Assist and coordinate through Microsoft Outlook the schedules for Chairman of the Board, President, and V.P. of Community/Employee Relations.
• Handle calls for these executives from both internal and external sources.
• Coordinate business and personal travel schedules.
• Type and handle business correspondence and responsibilities for Millers to include word processing/ typing of letters, memos, forms, policies and procedures (includes handling of confidential information).
• Open mail for President/CEO, Vice President of Community/Employee Relations and sort, determine level of priority and distribute mail.
• Provide administrative support in regards to telephone coverage, copier projects (including overhead preparation), supplies control and necessary communications internally and externally.
• Act as a liaison with other departments, outside agencies and politicians, including high-level staff such as CEO's and Presidents.
• Prepare for board meetings and any other Roppe or personal meetings or events assigned by the Miller's.
• Maintain JR Miller Investments and Management records including rental property and farms.
• Maintain Jet Calendar, Roppe Training Center Calendar, petty cash, stamps & supplies.
• Run errands in and out of town as needed.
• Assist Executive Assistant with Conveyor newsletter. Work with HR to develop material for conveyor.
• Maintain offices and kitchen facilities.
• Perform other duties as assigned.

Essential Functions:

• Excellent communication and interpersonal skills required.
• Ability to accurately write or otherwise record information such that it is readily useable by coworkers, customers, vendors and others;
• Ability to communicate with coworkers, customers, vendors and others.
• Detailed oriented, good with basic math and able to work in team environment required.
• Experience and ability to work in computer applications.
• Ability to work without supervision and to make appropriate decisions.
• Ability to process work with accuracy and to perform multiple tasks simultaneously.
• Ability to use a computer, including but not limited to its keyboard, touchpad, monitor and mouse.
• Ability to accurately write or otherwise record information such that it is readily useable by coworkers, customers, vendors and others.
• Ability to work with office equipment including but not limited to printers, copiers, calculators, and telephones.
• Ability to maintain confidentiality and non-routine information.
• Ability to work in a stationary position in usually an office environment for an extended period of time.
  • Physical activity includes sitting, maneuvering around out on plant floor, talking, hearing, handling, reaching, and feeling.
  • Ability to stoop to pick up items off of the floor.
  • Ability to reach above your head to obtain or place work related materials.
  • Ability to periodically lift and move documents, files, file folders and other materials necessary to maintain consistent workflow.
  • Ability to move about the office, plant and grounds as necessary to deliver and receive work related materials or to meet with coworkers, customers, vendors and others.
• Must dress professionally and appropriately.

Education, Experience, and Qualifications:

• High School Diploma or GED equivalent required.
• Graduation from a technical or junior (2-year) college in secretarial or administrative field preferred.
• A minimum of one year experience in a secretarial or related position required.
• Experience in computer applications.