Billing Admin - Beaumont, TX,

About Vecta Environmental Services · Vecta Environmental Services, LLC is a leading provider of industrial cleaning, hydroexcavation, waste management, and environmental services supporting refineries, petrochemical facilities, manufacturing plants, and industrial operations acro ...

Job description

About Vecta Environmental Services
Vecta Environmental Services, LLC is a leading provider of industrial cleaning, hydroexcavation, waste management, and environmental services supporting refineries, petrochemical facilities, manufacturing plants, and industrial operations across the Gulf Coast and surrounding regions.
 
Vecta is committed to delivering safe, reliable, and high-quality industrial services while maintaining the highest standards of operational excellence, environmental responsibility, and workforce safety. Our success is driven by our people, our strong safety culture, and our focus on building long-term partnerships with our customers.
 
At Vecta, we believe in developing our employees, creating growth opportunities, and fostering a culture built on accountability, teamwork, and continuous improvement.
 
Position Summary
The Billing Administrator is responsible for supporting billing operations, job cost documentation, customer invoicing, and administrative coordination for the Beaumont Industrial Services division. This role ensures accurate billing, operational documentation compliance, and efficient office operations while supporting field operations, customers, and leadership.
This role is critical to maintaining revenue accuracy, operational efficiency, and customer satisfaction.
 
Key Responsibilities
Billing & Revenue Support (Primary Function)

• Prepare and process customer invoices based on field tickets, job reports, and service documentation.
• Review field paperwork for accuracy, completeness, and customer approvals.
• Verify labor hours, equipment usage, materials, and job coding.
• Submit billing packages to customers according to contract requirements.
• Track invoice status, billing cycles, and collections follow-up.
• Assist with AR coordination and customer billing inquiries.
• Support certified payroll documentation and project billing when required.
• Ensure billing compliance with customer requirements (industrial sites, plants, outages).

Operational & Administrative Support

• Maintain job files, service documentation, and operational records.
• Support scheduling coordination between field teams and customers.
• Assist with onboarding paperwork and employee documentation tracking.
• Maintain office supplies, records, and filing systems.
• Support division leadership with reporting and administrative tasks.
• Assist with timekeeping documentation and payroll submission support.

Customer & Office Coordination

• Serve as a primary administrative contact for customers and vendors.
• Coordinate communication between field operations and office functions.
• Support work order tracking and customer service requests.
• Assist with site access documentation, certifications, and compliance records.

Required Qualifications

• 2+ years of billing, administrative, accounting support, or office coordination experience.
• Experience in industrial services, construction, field operations, or service-based business preferred.
• Strong attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong communication and customer service skills.

Preferred Qualifications

• Experience with industrial service billing or job costing.
• Experience working with payroll, timekeeping, or AR processes.
• Experience supporting field operations environments.
• ERP or accounting software experience (Paycor, NetSuite, QuickBooks, etc.).
• Experience with certified payroll or contract billing.

Core Competencies

• Attention to detail
• Operational support mindset
• Accountability
• Process improvement
• Communication
• Customer focus
• Confidentiality and professionalism

Physical & Work Environment

• Office-based role supporting field operations.
• Occasional interaction with field personnel and operational environments.
• Ability to sit, stand, and work at a computer for extended periods.

Equal Employment Opportunity (EEO) Statement
Vecta Environmental Services, LLC is an Equal Opportunity Employer and is committed to creating an inclusive workplace for all employees. Vecta provides equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other protected characteristic in accordance with applicable federal, state, and local laws.
 
Vecta is committed to providing reasonable accommodation for qualified individuals with disabilities in the employment application process and during employment, consistent with applicable law.