Jobs
>
Jacksonville

    Office Manager - Jacksonville, United States - HOATalent

    HOATalent
    HOATalent Jacksonville, United States

    2 weeks ago

    Default job background
    Description

    Our client sets itself apart in the property management industry by focusing on Association Management, ensuring that each client receives dedicated and specialized attention. Unlike competitors that may spread their expertise thin by offering a range of services like leasing and real estate sales, they leverage over 30 years of experience by its property management professional and CPA owners to provide unparalleled responsive, personal service. This approach guarantees direct access to the owners who oversee all operations, along with a property manager who maintains regular contact with the Association's President and is readily accessible through multiple channels, including in the event of emergencies, ensuring 24/7 support.

    Moreover, they prioritize superior property maintenance as a cornerstone of enhancing property values, a testament to understanding the impact of well-maintained common areas on both the real estate community and prospective buyers. The company's commitment to maintaining a high standard of property appearance is matched by its responsible fiscal management, overseen by a CPA with extensive experience. Through established internal controls, timely financial reporting, and investment in the latest technology, they deliver cost-effective service that stands out for its quality, reliability, and focus on elevating the value and standards of the communities it manages.

    Position Summary:We are seeking a highly organized and professional Office Manager to join our team. This pivotal role requires an individual who excels in multitasking, has strong phone capabilities, and possesses polished communication skills. The ideal candidate will be proficient in using computer software and managing daily administrative tasks efficiently. Experience in the property management industry is advantageous but not mandatory.

    Key Responsibilities:

    • Office Administration: Manage day-to-day office operations, including scheduling meetings, organizing office common areas, and maintaining supplies inventory.
    • Communication Management: Handle incoming calls and correspondence, respond to customer inquiries with professionalism, and ensure effective communication both internally and externally.
    • Document Handling: Prepare, organize, and store various company documents, including contracts, proposals, and reports. Ensure all documents are accurate and up to date.
    • Schedule Coordination: Manage appointments and calendars for company executives. Coordinate logistics for meetings and events.
    • Financial Tasks: Assist with basic bookkeeping tasks, invoice processing, and budget tracking. Ensure financial documents are filed appropriately and manage petty cash.
    • Human Resources Support: Assist in the HR processes such as recruitment, onboarding of new hires, and maintaining employee records.
    • Technology Proficiency: Utilize computer programs to create presentations, reports, and spreadsheets. Manage databases and update company websites as needed.
    • Client Interaction: Serve as the first point of contact for visiting clients. Ensure that all interactions are handled with high professionalism and conduct.
    • Facility Management: Coordinate maintenance of office equipment and manage relationships with vendors and service providers.
    Qualifications:
    • Proven experience as an Office Manager or Administrative Assistant.
    • Strong multitasking and time-management skills, with the ability to prioritize tasks.
    • Excellent phone etiquette and ability to handle multiple phone lines.
    • Highly polished and professional demeanor.
    • Strong computer skills and proficiency in Microsoft Office applications. Knowledge of other office management tools is a plus.
    • Excellent written and verbal communication skills.
    • Detail-oriented with strong organizational skills.
    • High school diploma required; further education or certification in Office Management is a plus.
    Preferred Qualifications:
    • Experience in the property management industry is preferred but not required.
  • Dermcare Management Llc

    Office Manager

    2 weeks ago

    Dermcare Management Llc Jacksonville, United States

    The Office Manager is responsible for developing and implementing the corporate mission and strategic vision within their practice. He/ She will act as the principal liaison between practice locations and headquarters. Acts as the operational lead at the office level, including H ...

  • 1-Tom-Plumber Jacksonville

    Office Manager

    2 days ago

    1-Tom-Plumber Jacksonville Jacksonville, United States

    **Benefits**: · - Company provided tablet · - Bonus Opportunities · - Paid Training and Development in Cincinnati · - 10 days of PTO · - 401(k) · - Free uniforms · - Health insurance · - Competitive salary · - Training & development · **Office Manager/Dispatcher Description**: · ...

  • First Coast Family Medicine

    Office Manager

    1 week ago

    First Coast Family Medicine Jacksonville, United States

    Expanding independent Family Medicine practice seeking office manager. · Physician owned, five provider practice located in Jacksonville, FL. We are growing rapidly and seek an experienced, process-oriented medical office manager who is interested in a family-friendly work enviro ...

  • Caddell

    Office and Administrative Manager

    1 week ago

    Caddell Jacksonville, United States

    **Job Title - **Office and Administrative Manager - Commercial · **Location - **Jacksonville, FL (on-site) · **Rewards of Working at Caddell - Paid vacations, company paid holidays, company joint funding of medical, dental, and vision insurance, life and disability plans to full- ...

  • Phoenix Industries

    Training as a clerk for office management

    3 weeks ago

    Phoenix Industries Jacksonville, United States

    Creditreform is Germany's leading provider of business information, marketing data, and solutions in the field of debt management. Since 1879, we have been protecting companies from payment defaults. This basic idea has not changed to this day, but our offerings have continuously ...

  • Classet

    Office Manager

    2 weeks ago

    Classet Atlantic Beach, United States Part time

    If you love people, love to help, and love to work hard and win, we would love to meet youWe are a national leader in the home improvement and home repair services industry. We are looking for highly organized and motivated candidates just like you to ensure efficient and smooth ...

  • Leadership Jacksonville

    Office Manager

    2 weeks ago

    Leadership Jacksonville Jacksonville, United States

    Company Description: Leadership Jacksonville is a non-profit organization that is committed to educating, connecting, and inspiring leaders from diverse backgrounds in order to build and strengthen their communities. We offer various leadership programs such as Leadership Jackson ...

  • Rinkit Amin - State Farm Agent

    Office Manager

    3 weeks ago

    Rinkit Amin - State Farm Agent Jacksonville, United States

    ROLE DESCRIPTION: · As Sales Manager with Rinkit Amin State Farm you will help our agency to continually achieve its goals. You empower our agency by implementing and supporting office policies and consistently ensuring the execution of advantageous customer experiences. By along ...

  • Cancer Specialists of North Florida

    Office Manager

    6 days ago

    Cancer Specialists of North Florida Jacksonville, United States

    Cancer Specialists of North Florida is recruiting an Office Manager for our busy Baptist South Office. The Office Manager is responsible for the business operations and administration side of the clinic. Ensures office is operating efficiently, effectively and professionally by s ...

  • HOATalent

    Office Manager

    2 weeks ago

    HOATalent Jacksonville, United States

    First Coast Association Management sets itself apart in the property management industry by focusing on Association Management, ensuring that each client receives dedicated and specialized attention. Unlike competitors that may spread their expertise thin by offering a range of s ...

  • Kathy Scott - State Farm Agent

    Office Manager

    2 weeks ago

    Kathy Scott - State Farm Agent Jacksonville, United States

    Position Overview · Successful State Farm Agent is seeking a qualified professional to join their winning team for the role of Office Manager - State Farm Agent Team Member. We seek an energetic professional interested in helping our business grow through value-based conversation ...

  • BERMAN SKIN INSTITUTE

    Office Manager

    2 weeks ago

    BERMAN SKIN INSTITUTE Jacksonville, United States

    JOB SUMMARY: · Responsible for developing and implementing the corporate mission and strategic vision within their practice. Acts as the principal liaison between practice locations and headquarters. Acts as the operational lead at the office level, including HR management, P&L ...

  • Leadership Jacksonville

    Office Manager

    2 weeks ago

    Leadership Jacksonville Jacksonville, United States

    Company Description: Leadership Jacksonville is a non-profit organization that is committed to educating, connecting, and inspiring leaders from diverse backgrounds in order to build and strengthen their communities. We offer various leadership programs such as Leadership Jackson ...

  • Rinkit Amin - State Farm Agent

    Office Manager

    1 week ago

    Rinkit Amin - State Farm Agent Jacksonville, United States

    Job Description · Job DescriptionROLE DESCRIPTION: · As Sales Manager with Rinkit Amin State Farm you will help our agency to continually achieve its goals. You empower our agency by implementing and supporting office policies and consistently ensuring the execution of advantageo ...

  • America's Swimming Pool Company

    Office Manager

    3 weeks ago

    America's Swimming Pool Company Jacksonville, United States

    ASP - America's Swimming Pool Company is America's premier swimming pool service company. We have been operating for over 10 years with an outstanding reputation. We pride ourselves on providing "resort quality pool services". To do this we have built a team of dedicated, enthusi ...

  • Berman Skin Institute

    Office Manager

    1 week ago

    Berman Skin Institute Jacksonville, United States

    Job Description · Job DescriptionSalary: · JOB SUMMARY: · Responsible for developing and implementing the corporate mission and strategic vision within their practice. Acts as the principal liaison between practice locations and headquarters. Acts as the operational lead at the ...

  • Kathy Scott - State Farm Agent

    Office Manager

    1 week ago

    Kathy Scott - State Farm Agent Jacksonville, United States

    Job Description · Job DescriptionPosition OverviewSuccessful State Farm Agent is seeking a qualified professional to join their winning team for the role of Office Manager - State Farm Agent Team Member. We seek an energetic professional interested in helping our business grow th ...

  • 1-Tom-Plumber Jacksonville

    Office Manager

    1 day ago

    1-Tom-Plumber Jacksonville Jacksonville, United States

    Job Description · Job DescriptionBenefits:Company provided tablet · Bonus Opportunities · Paid Training and Development in Cincinnati · 10 days of PTO · 401(k) · Free uniforms · Health insurance · Competitive salary · Training & development · Office Manager/Dispatcher Description ...

  • North Florida Surgeons

    Office Manager

    1 week ago

    North Florida Surgeons Jacksonville, United States

    Job Description · Job DescriptionDescription:Starting pay based on experience · Office Managers will work directly with Site Supervisors and other Office Managers to ensure the smooth running of offices through managing, training, and guiding their employees as well as planning t ...

  • Cancer Specialists of North Florida

    Office Manager

    1 week ago

    Cancer Specialists of North Florida Jacksonville, United States

    Job Description · Job DescriptionCancer Specialists of North Florida is recruiting an Office Manager for our busy Baptist South Office. The Office Manager is responsible for the business operations and administration side of the clinic. Ensures office is operating efficiently, ef ...