Academic Program Coordinator- Coll Of Emerging - Knoxville, United States - University of Tennessee

Description

Position Announcement


Position Title:
Academic Program Coordinator

Full-Time, Nonexempt, Hourly, Market Range 06

This position reports to the Associate Dean in the College of Emerging and Collaborative Studies (CECS), serving as the Academic Program Coordinator.

This position's primary responsibilities include:

Supporting the Associate Dean and CECS program directors in the day-to-day operations of the college academic programs, such as coordinating, administering, and marketing CECS curricula, assessing CECS programs, and overall office administration.

Responsibilities:
CECS Academic and Student Affairs Support

• Supports the compilation of critical information and data analysis for program launch and assessment.
• Gathers all curriculum proposals for the college and submits them to appropriate campus units.
• Submits timetables for the college courses and checks for potential scheduling conflicts with other colleges on key courses.
• Supports the student internship processes and reviews criteria for course credit.
• Attends meetings, takes minutes, and disseminates timely.
• Maintains shared folders and monitors membership.
• Maintains an annual operation manual for the college administration.
• Serve as additional support for the program's activities as needed.
• Awareness and sensitivity to the needs and concerns of individuals with diverse identities and lived experiences.
• Supports daily operations and activities of the program and assists with setting priorities for managing the program.
• Supports coordinating working orientation sessions, commencement, and other CECS-sponsored activities.
• Purchasing of equipment and supplies needed by the staff and program.

Events and Publicity

• Supports outreach, recruitment, and retention events as requested by the Associate Dean and Program Directors.
• Maintain an updated website on academic matters, provide resources on CECS programs to internal and external stakeholders, and serve on campus committees as needed.
• Supports creating and hosting events to publicize CECS and its programs for internal and external stakeholders.
• Supports planning and hosting CECS Annual Design Day, CECS Annual Awards Ceremony, and other recurring events.
• Maintains advisory board members' information and oversees its maintenance.

Other

• Calendar management of Associate Dean and Program Directors.
• Scheduling meetings for the college operation (e.g. monthly faculty meetings for the college programs, advisory board meetings, curriculum review meetings, etc.)
• Creates and maintains an annual calendar of events for CECS operations.
• Other duties as assigned by Associate Dean.

Education:

Required:
A bachelor's degree in a related field to student or academic services. A minimum of two years of experience in an academic administrative role or academic advising.

Preferred:

A master's Degree in a related field to student or academic services, and 5 years of experience in an academic setting.

Required Skills and Experience:

• Effective project management and organizational skills.
• Ability to devise, develop, collect, and analyze data and reports.
• Solid experience in Microsoft Office products.
• Effective project management and organizational skills.
• Knowledge of developing programs and activities.
• Ability to collaborate and communicate effectively with all levels of faculty, staff, students, and families.

Preferred Knowledge, Skills, and Abilities


To Apply:
Screening of applicants will begin immediately and continue until the position has been filled. For full consideration, applicants must provide a resume, cover letter, and a minimum of three references. Priority will be given to applications received by April 19, 2024. All applicants must apply online to be considered for this position.