Parish Hall Coordinator - Canyon Lake, United States - Archdiocese of San Antonio

Description

Employment Status : Part-Time

FLSA Status: Non-Exempt (Hourly)

Schedule: Monday - Friday and some weekends hours per week)

Reports to: Pastor

The Parish Hall Coordinator is the point of contact for all events scheduled in the Parish Hall. Works under the supervision of the Pastor or delegate to ensure parish ministry leaders, parishioners and clients have a seamless event in the Parish Hall and a wonderful experience when they choose St. Thomas Catholic Church as their venue of choice. Works events held in the Parish Hall and assists the client during the event. Events held in the Parish Hall, include receptions for weddings, quinceañeras, funerals, parish ministry events and/or activities including meetings, private parties and events.

Shows the Parish Hall to interested clients seeking to have their event at St. Thomas Catholic Church.

Interviews potential clients to assess their event needs and set event expectations regarding Parish Hall requirements and rules for use of the space.

Schedules all events for the Parish Hall and coordinates with the church so that priority is given to parish ministries, then parishioners with funerals, weddings and quinceañeras, and then when there are no conflicts, outside events can be booked/scheduled. Administrates Parish Hall contracts between St. Thomas Catholic Church and Parish Hall clients, including handling of Parish Hall payments, deposits and refundable damage deposits. Ensures expense receipts are provide and funds turned in daily to appropriate individual identified by Pastor.

Compiles a preferred vendor list.

Schedules Security for Church and events that require hiring an off-duty officer.

Opens, operates and closes the hall, and ensures hall rental policies and guidelines are followed on the day of the event.

Interacts with renters / clients in a pleasant and professional manner.

Provides onsite help with all needs that arise on the day of the event, from-assisting the guests, helping with audio/video, working with caterers, etc.

Ensure adherence to all safety and security protocols & Health Department standards.

Conduct inventory related to facilities and hardware needed to run our weekend hall rental. Assist concession workers in product inventories, places order and restock products.

Schedules cleaning after events in the Parish Hall.

Prepares the Parish Hall for closing once events have concluded.

In the absence of custodial staff empty trash, clean and restock restrooms, sweep mop, and maintain the overall cleanliness of the facilities.

Adherence to the Code of Conduct and the Faith and Morals Policy is mandatory.

Other duties as assigned.

Minimum Qualifications:

High school diploma or equivalent

Must have great customer service skills

Must have good communication skills, verbal and written

Must successfully pass a background check

Must have a clean, neat appearance and professional demeanor

TABC Seller Training Certification

Minimum Knowledge, Skills and Abilities :

Knowledge of and the ability to clean and sanitize facilities and equipment to Health Department Standards.

Knowledge of Audio/Visual as well as Kitchen equipment.

Must be detail oriented, organized, self-motivated, work well independently as well as a part of a team.

Must obtain TABC Seller Training Certification. Food-Handler Certification is a plus. Physical Requirements: Able to lift to 50 pounds, stand, stoop and/or walk for long periods of time.

Excellent time management, creative problem-solving and communication skills required. Ability to work evenings, weekends through 12:00am and holidays due to an unpredictable work schedule when necessary.