associate governmental program analyst - San Bernardino County, United States - Department of Transportation

Description

Job Description and Duties

District 8 –– 601/2339 Maintenance Support Under the general supervision of a Staff Services Manager I, the Associate Governmental Program Analyst (AGPA) provides technical expertise in a variety of administrative areas in the Maintenance Support Branch and will collect, consolidate, create and analyze reports from multiple database programs such as, Integrated Maintenance Management (IMMS), Position Tracking Automated System (PTAS), D8 Personnel On Board Equivalent (POBE). Works independently and as the lead team member overseeing the work of others. The AGPA will be expected to consistently exercise a high degree of initiative, independence and originality in performing the assigned tasks. Primarily responsible for analysis of data in the Integrated Maintenance Management System (IMMS) related to expenditures for damage repair incidents. Will research in IMMS, reconcile data, make data projections and prepare spreadsheet reports detailing expenditures by cost center. Ensures damage claim service requests and work orders are updated in IMMS. Work orders, service requests and accident logs will be analyzed to determine all maintenance labor, equipment, material, non-IMMS staff charges, Hazmat Manager reviews and contractor charges are captured appropriately for future use in third party billing. The AGPA is responsible for independently researching damage incidents occurring on the state highway system in District 8 by reviewing and analyzing data sources: Service requests, work orders, local law enforcement accident reports, duty pages from D8 Traffic Management Center and public complaints from the Maintenance Service Request (MSR) system. After collecting and analyzing data sources, the incumbent will match all services and fees to the responsible third party and prepare billing packets. Establishes and maintain cooperative working relationships with field Maintenance staff, dispatch, insurance companies, Traffic Operations and Accounting staff to insure timely turn-around of damage claim billing. Will create and/or modify data and comments on IMMS service requests, work orders associated with repairs to damaged state property based on information obtained from various sources, and will process documentation regarding damage to State property and the billing process. Composes correspondence to outside entities regarding damage and repair status. Trains staff on the third party billing process, creating service requests and accident logs in IMMS; perform analytical evaluations of CHP, Sheriff and local law enforcement accident reports to ascertain if all costs have been completed correctly and linked to the parent Service Request; create Accident Logs in IMMS and validate them once all response and repair work has been completed and linked in the IMMS system. Maintains various logs and files to monitor the billing process and maintain accident log files to be in compliance with guidelines and retention limits established by Headquarters' auditing protocol. PARF / JC-435427

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans's evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee's designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

You will find additional information about the job in the .

Working Conditions

Position located in San Bernardino, San Bernardino County.

Multiple positions may be filled from this recruitment.

New toState candidates will be hired into the minimum salary of the classification orminimum of alternate range when applicable.

Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst Exam. The Associate Governmental Program Analyst Exam is located here:

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Apply today to join our team We especially encourage applicants to check out our tool The is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.

Special Requirements

Experience: One year of experience performing the duties of a Staff Services Analyst, Range C.

Or II

Experience: Three years of professional analytical experience performing duties in one or a combination of the following or closely related areas: budgeting, management analysis, personnel, planning, program evaluation, or policy analysis.Promotional candidates who are within six months of satisfying the experience requirement for this class will be admitted to the examination, but they must fully meet the experience requirement before being eligible for appointment.
(One year of graduate work in public or business administration, industrial relations, psychology, law, political science, or a related field may be substituted for six months of the required nonsupervisory experience).

Statementof Qualifications (SOQ) is required. Failure to submit a Statement ofQualifications will disqualify candidates from the hiring process.

No more than 1 page.

1. Describe an experience where your job required you to collaborate with others in order to resolve an issue.

2. Explain the strategies you use to prioritize tasks and manage competing priorities.

Possessionof Minimum Qualifications will be verified prior to interview and/orappointment. If you are basing your eligibility on education, you mustinclude your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted andmay be required upon appointment. Applicants with foreigntranscripts/degrees must provide a transcript/degree U.S. equivalency reportevaluation that indicates the number of units and degree to which the foreign courseworkis equivalent. Here is a list of evaluation agencies: . Please redactbirthdates and social security numbers.

California State Civil Service Employee Benefits Summary Benefit Description​ ​Additional Information ​ New Employee Benefits Orientation Page
Summary review of benefits available to you as a new State Civil Service employee. ​ State Civil Service Act

Review the benefits and protections provided to State Civil Service employees through the State Civil Service Act.

​ Salaries and Civil Service Pay Scales

Information regarding salary ranges for State Civil Service employees, as well as the Civil Service Pay Scales, the official salaries for all state jobs.

​

​ Represented Employee Bargaining Contracts

Review the specifics of represented state employee collective bargaining contracts.

​ Retirement

Learn more about the defined benefit plan that is offered to state employees through the California Public Employees' Retirement System (CalPERS) based on years of service, age and final compensation. CalPERS also offers disability retirement, partial service retirement, and death benefits for eligible employees.

​
401(k) and 457(b) Plans (Savings Plus)

Offers a voluntary benefit that allows you to contribute to both a 401(k) and a 457(b) plan to enhance your retirement benefit. This allows you to contribute, through payroll deduction, up to twice the amount available to the private sector and most public sector employees. You can contribute on both a pre-tax and an after-tax designated Roth basis that offers you the opportunity to take advantage of tax savings now and in the future.

​ California State Civil Service Employee Benefits Summary - Specific Benefits ​Specific Benefits ​Additional Information

Cash In Lieu of Health and/or Dental Benefits (Cash Option)

Allows you to receive cash in lieu of state-sponsored health and/or dental benefits insurance if you have other qualifying medical and/or dental coverage through a spouse, domestic partner, parent or other source.

​ ​ Common Carrier Travel and Accident Insurance – for Excluded Employees Only

Offers employer-paid accidental death and dismemberment insurance to managers, supervisors and other specified employees who travel on state business.

​ ​ Commute Program

Voluntary benefits that subsidize commuting expenses for eligible employees who commute to and from work using public transportation, vanpools, or bicycles.

​

​ Consolidated Benefits (CoBen)

Provides a benefit allowance, rather than specific contribution amounts for health, dental and vision benefits. You may receive additional taxable income each month, depending on the total cost of the benefit plans you choose.

​ ​Consolidated Omnibus Budget Reconciliation Act (COBRA)

Continuation of health, dental, and vision insurance coverage as well as medical reimbursement account for employees and eligible dependents who involuntarily lose coverage.

​ Death Benefits

Benefits available to legal survivors and/or designees of state employees; see "Planning Ahead" handbook.

​Planning Ahead Handbook | ​Dental Benefits

Offers you and your dependents preventive, basic and major dental care coverage through one of several dental plans.

​ Employee Assistance Program

Employer-paid program offers free professional and confidential short-term counseling and referral services to employees and their eligible dependents, as well as valuable information on a variety of topics including financial, legal, and wellness.

​

(866) EAP-4SOC

TDD

California State Civil Service Employee Benefits Summary Benefit Description​ ​Additional Information

Group Legal Services Insurance
Voluntary, employee-paid plan that provides comprehensive legal coverage designed to meet most common personal legal needs. Available to eligible employees and their eligible dependents.

TDD

​Group Long-Term Disability Insurance – For Excluded Employees Only

Voluntary, employee-paid plan that replaces a portion of the employee's income in the event the employee is unable to work for six months or longer due to a covered illness or injury.

Health Benefits

Offers you and your dependents a broad range of health insurance plans with the state paying a portion of the premium. CalPERS administers this coverage.

CalPERS Health and Wellness

Promotes a work environment that encourages healthy lifestyle choices, decreases the risk of illness and disease and enhances employee effectiveness and well-being.

​ Long-Term Care Program

Offers coverage through CalPERS for a chronic illness, frailty of old age, or a serious accident. Available to all California public employees, retirees, and their eligible family members.

​ ​Part-time, Seasonal, and Temporary Retirement Program

Offers a retirement savings program for part-time, seasonal and temporary employees who are not covered by CalPERS or Social Security.

​ ​ Reimbursement Accounts

Allows you to set pre-taxed money aside in a reimbursement account to pay for certain kinds of medical and dependent care expenses. You can increase your take home pay and decrease your taxable income.

​ ​ Third-Party Pre-Tax Parking Reimbursement Account Program

Allows you to deduct a specific pre-tax amount for work-related parking fees from your pay. Available to employees who drive a personal vehicle to work or to a location from which the employee commutes to work and pays for parking.

​ ​Vision Benefits

Employer-paid benefit that offers you and your dependents an annual eye examination and an allowance for frames and lenses. An enhanced vision plan is also available which provides higher allowances for certain materials and other benefits.

​