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Director of Operations - St Louis, United States - St Simon The Apostle
Description
St. Simon the Apostle in South St. Louis County is actively looking for a dynamic business manager. St. Simon, established in 1959, serves over 1,600 families.Our campus consists of the following facilities:
St. Simon Church (built in 2002); Catholic School (K-8); Simon Says Pre-School/Daycare Center, Parish Hall, and athletic fields.
The business manager is a full time, salaried, administrator reporting directly to the Pastor and is a steward of the physical, financial and personnel resources of the Parish, while also providing leadership and consultation among the Parish's various groups, committees, and processes.
Since this position is a visible representative of the Catholic Church, it is necessary that the incumbent be a practicing Catholic, registered, and active in a Catholic parish, and embrace in word and deed the Church's teachings on faith and morals as articulated by the Church's magisterium.
Business Manager Performance Responsibilities:
Administrative/Personnel Responsibilities:
Oversees the administration of all employee salaries and benefit programs.
Oversees all workers compensation claims and any other insurance related issues.
Oversees the postings of all new job openings for Parish.
Point person for Archdiocese human resource issues.
Generates all teacher contracts and preschool term sheets.
Financial Responsibilities:
Reviews all:
Journal entries, Vendor invoices and payments, All bank reconciliations, and Deposits, the recording of all investment activities through Arch SLAF accounts, all accounts receivable invoicing credits, reconciliation of contributions in Servant Keeper to QuickBooks reconciliation of Pro-Care to QuickBooks, balance Sheet & Income Statement accounts each month, month-end analysis on expense variances related to actual vs.
budget.Manages/maximizes cash flow and Prepares annual Parish budget.
Collaborates in development/adherence with other staff administrators on annual budgets for School, Pre-School, PSR, and Youth Ministry.
Gathers organizational budgets with assistance from the Pastor and Finance Council.
Enforces policies and procedures in partnership with the Pastor for all activities related to finance and human resources management.
Enforces internal controls for all accounting activity in the Parish office and for all fundraising activities on St. Simon the Apostle's campus using Archdiocesan guidelines.
Prepare required year-end Archdiocesan reports: internal questionnaire, year-end journal entries, etc.
Submit recommendations to Pastor & Finance Council for use and investments of funds.
Attend monthly Finance Council meetings.
Operations/Facilities Management Responsibilities:
Manages campus facility operations including capital expenditure projects.
Reviews bids and negotiations for capital expenditure projects in collaboration with the Pastor, maintenance staff, and Finance Council.
Monitors preventive maintenance program for entire campus security systems.
Coordinates security measures to protect property and personnel.
Determines responsibility for key fob issuance.
Oversees IT and Technology partners.
School/Pre-School Enrollment/Tuition Management:
Manages tuition/enrollment management system.
Manages tuition collection/ payment issues with school parents in collaboration with the principal.
Implements the Pastor's decisions in all tuition assistance grants for presentation to Finance Council.
Manages FACTS tuition management to ensure proper balances of tuition accounts.
Addresses family inquiries about tuition accounts and processing fees.
Backup for billing and assists with any questions for Pro-Care early childhood daycare billing system.
Ensures timing and correct accounting for the billing of all daycare families with Pro-Care billing system.
Manages Today and Tomorrow Educational grants in accordance with TTEF's guidelines.
Working Environment:
Work is performed mostly in a standard parish setting, in office and classroom settings.
Work is often performed during normal business hours but also requires some evening, weekend, and holiday work for events or the ability to arrange coverage.
These times include but are not limited to the Christmas and Easter seasons.This individual is also responsible for the coordination of all volunteers to count the parish collections and deposit of same in a safe manner to the parish bank.
Physical Demands:
While performing the duties of this job, the employee is required to stand, walk, talk, hear, sit, bend, grasp, and perform repetitive motions of the hands/wrists.
This job also requires the employee to speak to groups, large and small, for sometimes-prolonged periods of time as directed by the pastor; occasional lifting of 50 pounds or less.
The physical demands and work environment characteristics described above are representative of the physical capabilities that must be met by an employee and the working conditions that an employee encounters while performing the essential functions of this job.
Additional Responsibilities:
In addition to the above responsibility's others may be added as the Pastor may designate from time to time for more efficient parish management.
The successful candidate will possess the following:
Must have excellent interpersonal skills and ability to work with and lead team setting.
Bachelor's Degree required in Business, Accounting, Finance, or related field.
Working knowledge of accounting principles and practices.
5 to 10 years of business experience, 3-5 years of supervisory experience in related field.
Previous experience in facilities management preferred.
Must be technology savvy and proficient in QuickBooks, Microsoft, and Google applications.
Job Type:
Full-time
Pay:
$50, $68,000.00 per year
Benefits:
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location:
In person
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