Office Automation Assistant - Byron, United States - Agricultural Research Service

Agricultural Research Service Byron, United States

3 weeks ago

Description

Summary This position is located within the Fruit and Tree Nut Research Lab for the United States Department of Agriculture (USDA), Agricultural Research Service (ARS) in Byron, GA.

In this position, you will provide administrative support and assistance within the program office. Responsibilities Receives, sorts, and routes incoming mail and correspondence to staff.

Establishes and maintains a variety of office records and files, and researches files and reference materials for information, as requested.

Uses office automation software packages and equipment to type correspondence, memoranda, reports, manuscripts, and other documents, ensuring accuracy.

Determines supplies needed for the office staff, prepares the necessary paperwork, and receives and distributes supplies and special order items.

Maintains office bulletin boards, ensuring material of interest and importance to employees is current and posted. Fills in for office secretary or other clerical employees during periods of absence. Arranges travel for staff, including scheduling transportation, making room reservations, preparing travel authorizations and itineraries, and preparing travel vouchers.

Requirements Conditions of Employment Qualifications Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including specialized experience and/or education, as defined below.

GS-05

Specialized Experience:
Specialized experience is experience directly related to the position to be filled. Specialized experience must be described for each grade level advertised.

The specialized experience requirements for this position are:

Qualifying experience for GS-05 includes one year of specialized experience comparable to GS-04 which is directly related to the work of this position and which has equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position.

For this position, specialized experience is experience handling incoming and outgoing correspondence; scheduling and coordinating travel arrangements for staff; providing administrative support to leadership; and developing a variety of documents using office automation software.

OR Education:
Successful completion of 4 full years of education above the high school level. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. OR A combination of education and experience as described above. Applicants must be able to type at least 40 words per minute.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education This position does not have an education qualification requirement.

Additional Information Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL), or Interagency Career Transition Assistance Plan (ICTAP):
Visit the OPM website for information on how to apply as a CTAP, RPL, or ICTAP eligible. To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors.

CTAP/ICTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section.

When assessed through a score-based category rating method, CTAP/ICTAP applicants must receive a rating of at least 85 out of a possible 100.

Recruitment or Relocation Incentive may be authorized.

The final determination to pay an incentive will be made by the hiring official at the time of job offer.

This position may be eligible to telework up to four days per week, based upon the duties of the position.

This position may also be eligible for flexible work arrangements as determined by agency policy and any applicable collective bargaining agreements.

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