Accounts Payable Clerk - St. Clair Shores, MI, US

Job Title: Accounts Payable Clerk · Department: Accounting · Reports To: Controller · FLSA Status: Non-Exempt · Position Overview: · The Accounts Payable Clerk is responsible for ensuring timely and accurate processing of vendor invoices, various expense reports, and other financ ...

Job description

Job Title: Accounts Payable Clerk

Department: Accounting

Reports To: Controller

FLSA Status: Non-Exempt

Position Overview:

The Accounts Payable Clerk is responsible for ensuring timely and accurate processing of vendor invoices, various expense reports, and other financial obligations of the company. This role plays a critical part in maintaining the organization's financial accuracy and integrity by managing outgoing payments in compliance with internal policies and external regulations. The ideal candidate is detail-oriented, highly organized, and capable of handling a high volume of transactions while maintaining accuracy and efficiency.

Essential Duties: (Additional duties may be assigned as required.)

• Responsible for Accounts Payable for multiple locations. Tasks may include multiple processes; this varies for each location. PO/Receiver/Invoice matching, entering in M2M, file in unpaid filing drawer, approving for payment in M2M for EFT or check runs, creating invoices paid, and filing/scanning appropriately. Shred all scanned documents after confirmation.

• Assist Accounts Payable Specialist with general mailbox for retrieving vendor invoices.

• File/scan any documents as appropriate for accounts payable and other accounting or miscellaneous filing for the general office as needed.

• Assist other accounting personnel and Administrative Assistant as needed.

• Contacting customers/clients/vendors via phone and/or email for invoice discrepancies, missing invoices, etc.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above, and below, are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Ability:

Ability to speak, read, and write in English, and interpret documents such as handbook, safety rules, operating office equipment and work instructions, and procedure manuals. Ability to write processes and/or procedures, routine reports and correspondence.

Math Ability:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply concepts of basic accounting/math.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Microsoft Word, Microsoft Excel, Made2Manage accounting software, Internet Explorer, and Microsoft Outlook.

Education/Experience:

High school diploma or general education degree (GED); and minimum of two years accounts payable related experience and/or training; or equivalent combination of education and experience.

Knowledge, Skills, and Other Abilities:

• Good organizational skills

• Good communication skills

• Ability to work independently or with a team.

• Accounts Payable knowledge

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands, reach with hands and arms, and talk or hear. The employee is frequently required to stand and walk.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to wear safety glasses and hard sole/close toed shoes with a low heel when walking through the manufacturing shop and/or repair shop whether as part of performing their

job or just passing through. In addition, long hair must be tied back when around hazards of flame, machinery, or equipment.

The noise level in the work environment is usually low to moderate.