Compliance Coordinator - Phoenix, AZ

Headquartered in Phoenix, Arizona, Haydon is a family-owned business established in 1991 on a foundation of grit and long-lasting relationships. The company serves a wide scale of markets with its all-in-one construction solutions including: Building (Commercial), Heavy Civil, Pr ...

Job description

Headquartered in Phoenix, Arizona, Haydon is a family-owned business established in 1991 on a foundation of grit and long-lasting relationships. The company serves a wide scale of markets with its all-in-one construction solutions including: Building (Commercial), Heavy Civil, Pre-Construction, Landscape and Building Information Modeling. Haydon's unique full-service structure for all major scopes of work enables clients to receive detailed expertise during pre-construction, minimized schedule risk during construction and the best overall value on projects. With its full-service landscaping division, Earthscapes, and its Origin modeling and design subsidiaries, Haydon offers a full suite of premier modern construction solutions. Whether it's the roads we drive on or the buildings we work, shop, learn, play and receive care in, Haydon is the one contractor that serves the entire spectrum of the construction industry – and it does so with heart. The company employs quality, passionate people, innovative technology, an open mind and a can-do attitude to construct projects that serve our entire community. For more information, please visit

JOB PURPOSE / POSITION OVERVIEW

The Compliance Coordinator supports our operations by ensuring our Trade Partners and internal teams meet all contractual and insurance-related compliance requirements. This role blends coordination, communication, and problem-solving to keep projects moving quickly and smoothly.

DUTIES / RESPONSIBILITIES

• Coordinating the rollout, testing, and adoption of new insurance compliance and tracking software.
• Assisting in training internal teams and trade partners on new systems, workflows, and requirements.
• Reviewing trade partner compliance documents, including insurance certificates and endorsements, for accuracy and contract alignment.
• Partnering with project teams to track compliance status and resolve deficiencies quickly.
• Working directly with vendors and trade partners to obtain required insurance documentation and maintain accurate records.
• Creating internal project specific compliance documents based on Owner requirements to distribute to trade partners as part of contract packages.
• Supporting annual insurance renewals by collecting, reviewing, and organizing necessary submissions.
• Maintaining organized, audit-ready compliance files and reporting tools.
• Communicating policy updates and compliance expectations across the organization and with external partners.
• Identifying process improvements to strengthen efficiency, accuracy, and overall compliance performance.

MINIMUM EXPERIENCE REQUIRED (KSA's, Education, YOE)

• 2-4 years of experience in compliance, insurance administration, or risk management, preferably within the Construction Industry.
• Familiarity with reviewing insurance certificates, endorsements, and contractual insurance requirements.
• Experience working with subcontractors, vendors, or external partners.
• Prior involvement in process implementation, software adoption, or workflow rollout is a plus.
• Strong background in document management and maintaining accurate records.
• Experience collaborating with cross functional teams such as project management, legal, and operations.
• Working knowledge of construction contracts or subcontract agreements is helpful but not required.
• High attention to detail.
• Excellent written and verbal communication skills
• Ability to take direction, as well as come up with ideas on your own on process improvements.
• Sound interpersonal, team collaboration skills and a positive attitude.
• Very computer savvy with strong proficiency in cloud-based client management programs and all Microsoft Office Suite programs.

PHYSICAL DEMANDS / WORKING CONDITIONS (environment, noise level, public interactions)

• Office working environment with occasional travel to job sites
• Frequent use of telephone, computer, email, and other electronic devices to communicate with internal and external clients, trade partners, or vendors.
• Lift, push or pull objects up to 25 pounds.
• Will sit, stand, or walk short distances for up to the entire duration of shift/work day.
• Ability to wear required PPE on job sites.

Benefits at Haydon/Earthscapes:

Health Options

• Medical, Dental, & Vision
• Critical Illness, Hospital, Accident
• Short-Term / Long-Term Disability
• Infertility Treatment Coverage

Worklife Balance

Professional Development

Teamwork / Camaraderie

Retirement Planning

EEO Statement

Haydon Companies is an Equal Employment Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by appliable law.

Visa and Sponsorship

Candidates must have current and ongoing authorization to work in the United States without employer sponsorship. Except where expressly indicated in the job posting, the company is unable to sponsor or assume sponsorship of an employment visa at this time