Office Manager - Springfield
1 day ago
Job description
Job Number:
R0234396
Office Manager
The Opportunity:
Office Managers are versatile and proficient professionals responsible for performing a wide range of administrative and staff support functions with a high degree of independence.
This role is central to the effective operation of the office, requiring the ability to manage competing deadlines, resolve administrative challenges, and support office leadership by ensuring business processes are executed efficiently.
These positions require strong organizational skills, attention to detail, and the ability to work collaboratively across the organization.What You'll Do:
Perform a full range of administrative duties, including managing calendars, scheduling and coordinating meetings, booking conference rooms, and establishing VTC connections.
Serve as a suspense coordinator for the office, using systems like N-CERTS to receive, track, coordinate, and respond to internal and external taskers.
Draft and edit routine correspondence, reports, and staff summaries to ensure they are accurate and adhere to agency standards.Prepare and distribute read-ahead materials, agendas, and briefing books for meetings. Take notes and record action items as required, ensuring proper follow-up.
Assist with travel arrangements by preparing travel orders and vouchers in the Defense Travel System (DTS) and creating requests in the Management and Execution Tracker (MET).
Manage office records and files in compliance with agency policy.Maintain and update SharePoint sites, distribution lists, organizational charts, and recall rosters.
Manage office logistics, including inventorying and purchasing office supplies, coordinating office moves, updating seating charts, and initiating equipment trouble tickets.
Identify administrative issues and assist in the analysis and development of improved business processes, checklists, or Standard Operating Procedures (SOPs).
You Have:
Experience using Defense Travel System
Experience using and administering SharePoint sites
Knowledge of Microsoft Office Suite, such as Word, Excel, PowerPoint, and Outlook
Ability to synthesize information and prepare clear, concise materials
Ability to analyze information and make recommendations to address the functional needs of the organization
Active TS/SCI clearance; willingness to take a polygraph exam
Bachelor's degree in a Business or Management field and 7+ years of experience in office management or the administrative field, or 10+ years of experience in office management or the administrative field in lieu of a degree
Nice If
You Have:
Experience using the Central Electronic Routing and Tasking System (CERTS) and the Management and Execution Tracker (MET)
Knowledge of the Defense Civilian Intelligence Personnel System (DCIPS) and PeopleSoft
Possession of strong written and verbal communication skills
Possession of excellent interpersonal, organizational, and problem-solving skills
Clearance:
Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information; TS/SCI clearance is required.
At Booz Allen, we celebrate your contributions, provide you with opportunities and choices, and support your total well-being.
Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care.
Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values.Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in Booz Allen's benefit programs.
Individuals that do not meet the threshold are only eligible for select offerings, not inclusive of health benefits.We encourage you to learn more about our total benefits by visiting the Resource page on our Careers site and reviewing Our Employee Benefits page.
Salary at Booz Allen is determined by various factors, including but not limited to location, the individual's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements.
The estimate displayed represents the typical salary range for this position and is just one component of Booz Allen's total compensation package for employees.
This posting will close within 90 days from the Posting Date.Identity Statement
As part of the application process, you are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.
Work Model
Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.
If this position is listed as remote or hybrid, you'll periodically work from a Booz Allen or client site facility.
If this position is listed as onsite, you'll work with colleagues and clients in person, as needed for the specific role.
Commitment to Non-Discrimination
All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local, or international law.
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