executive assistant - Charlotte, NC , USA, United States - University of North Carolina at Charlotte

Description

• Administers the Dual Career Couples Programs.
• Schedule events requested by the AVC .
• Responsible for general and non-general fund account maintenance.
• Maintain budget records in spreadsheets to reconcile financial data; identify variances and develop corrective actions in order to balance internal accounting records against Banner.
• Use Banner Finance information for tracking expenditures from HR accounts, submitting requisitions, checking status of purchase orders, tracking payment of check requests, vendor history inquiry.
• Obtain receipts, reconcile expenses in Banner Finance.
• Sets departmental standard for written communication requiring the AVCs signature.
• Draft letters to go out under the AVC's signature.
• Compose and disseminate email correspondence, write articles or announcements for campus newsletter.
• Serves as a resource for others on issues and protocol.
• Takes meeting minutes and summarize discussion for distribution to members or non participants.
• Responsible for HR Org Chart updates.
• Use desktop publishing to create flyers, posters and table tents.
• Maintains key inventory and all pilferable equipment inventory and supplies inventory.
• Coordinates surplus of all AV equipment, furniture, and miscellaneous office equipment.
• Negotiates with vendors.

Graduation from high school and three years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and experience.

Graduation from high school and demonstrated knowledge, skills and abilities gained through five years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and three years of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field and two years of progressively responsible administrative/office management experience; or an equivalent combination of training and experience.

• Bachelor's degree preferred.
• 3-5 years experience as an Executive Assistant or similar administrative role supporting at the director level or above.
• Experience overseeing budgets and expenses desired.
• Experience developing internal processes and procedures.
• Experience working in a confidential and discretionary environment and in handling sensitive information.
• Intermediate to advance level proficiency in Microsoft 365 Office Suite (Word, Excel, PowerPoint); current experience using V-look up and pivot tables.
• Superior communication skills, (verbal, nonverbal, and written) with a high level of attention to detail and professionalism.
• Flexible and adaptive personality capable of responding to changing priorities and circumstances, with a proactive and solution-focused approach to problem-solving and accountable behaviors.
• Highly resourceful with demonstrated ability to work independently with minimal supervision.
• Strong organizational skills with demonstrated ability to perform and prioritize multiple tasks, manage competing demands, and meet deadlines in a fast-paced environment.
• Ability to work collaboratively within a team-oriented environment, team player.