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    Accounts Payable Administrator - Scottsdale, United States - Early Warning Services, LLC

    Early Warning Services, LLC
    Early Warning Services, LLC Scottsdale, United States

    4 weeks ago

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    Description

    At Early Warning, we've powered and protected the U.S. financial system for over thirty years with cutting-edge solutions like Zelle, PazeSM, and so much more. As a trusted name in payments, we partner with thousands of institutions to increase access to financial services and protect transactions for hundreds of millions of consumers and small businesses.

    Positions located in Scottsdale, San Francisco, Chicago, or New York follow a hybrid work model to allow for a more collaborative working environment.

    Candidates responding to this posting must independently possess the eligibility to work in the United States, for any employer, at the date of hire. This position is ineligible for employment Visa sponsorship.

    Overall Purpose

    The Accounts Payable Administrator will process the day-to-day accounts payable documents for three subsidiaries. This team member will process vendor invoices, initiate weekly check runs in accordance with the Company's policies and procedures, resolve invoicing issues, and maintain strong relationships with both our internal team members and external vendors. The AP team serves as key members of the accounting group to assist and inform other departments within the company.

    Essential Functions

    • Process invoices and check requests for payment via Great Plains accounts payable module
    • Responsible for the ACH and wire processing functions
    • Ensure accurate General Ledger coding
    • Initiate and prepare weekly check runs
    • Maintain accurate and current AP aging reports, records and files
    • Help prepare analysis of AP accounts, as required
    • Maintain vendor relationships to resolve any discrepancies
    • Preparation of monthly sales and use tax returns
    • Ensure adherence to and communicate AP policies and procedures
    • Responsible for annual 1099 processing
    • Responsible for expense reimbursement through Concur and Wells Fargo PCard system
    • Maintains accounting ledgers by verifying and posting account transactions
    • Verifies monthly payments by reconciling monthly statements and related transactions
    • Assists in monthly closings
    • Responsible for certain month-end operating expense accruals
    • Setup new vendors and maintain vendor accounts
    • Identify and implement opportunities for process automation
    • Maintain accounts payable system to ensure that all vendors are paid in accordance with the terms stated on invoices
    • Review all purchase orders and invoices for appropriate approval and support, and process in a timely fashion
    • Match all invoices with their respective purchase orders and receiving reports, ensuring that all invoices are received and the calculated amounts are current
    • Support the company's commitment to protect the integrity and confidentiality of systems and data
    Minimum Qualifications
    • Associate degree in accounting or five years of equivalent accounts payable work experience
    • Working knowledge of accounts payable software applications
    • Strong data entry, analytical, problem solving and organizational skills
    • Ability to understand and apply basic accounting principles relating to accounts payable
    • Must be proficient in MS Office applications
    • A strong work ethic and positive attitude, with excellent customer service and interpersonal skills
    • Ability to analyze and evaluate procedures and work processes and to exercise appropriate judgment in establishing priorities, processes and work methods
    • Strong sense of propriety concerning confidential matters
    • Ability to work in a high volume fast paced environment; the ability to work independently and in a team environment
    Preferred Qualifications
    • Bachelor's degree in accounting, business, finance or related field
    • Experience with MS Great Plains Accounts Payable module
    The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow instructions and perform other related duties as assigned by their supervisor.

    Physical Requirements

    Working conditions consist of a normal office environment. Work is primarily sedentary and requires extensive use of a computer and involves sitting for periods of approximately four hours. Work may require occasional standing, walking, kneeling and reaching. Must be able to lift 10 pounds occasionally and/or negligible amount of force frequently. Requires visual acuity and dexterity to view, prepare, and manipulate documents and office equipment including personal computers. Requires the ability to communicate with internal and/or external customers.

    Employee must be able to perform essential functions and physical requirements of position with or without reasonable accommodation.

    The pay scale for this position in:

    Phoenix, AZ in USD per year is: $26/ hr - $27/ hr ($54,080 - $56,160).

    This pay scale is subject to change and is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any specific candidate, which is always dependent on legitimate factors considered at the time of job offer. Early Warning Services takes into consideration a variety of factors when determining a competitive salary offer, including, but not limited to, the job scope, market rates and geographic location of a position, candidate's education, experience, training, and specialized skills or certification(s) in relation to the job requirements and compared with internal equity (peers). The business actively supports and reviews wage equity to ensure that pay decisions are not based on gender, race, national origin, or any other protected classes.

    Additionally, candidates are eligible for a discretionary bonus, and benefits.

    Some of the Ways We Prioritize Your Health and Happiness

    •Healthcare Coverage - Competitive medical (PPO/HDHP), dental, and vision plans as well as company contributions to your Health Savings Account (HSA) or pre-tax savings through flexible spending accounts (FSA) for commuting, health & dependent care expenses.

    •401(k) Retirement Plan - Featuring a 100% Company Safe Harbor Match on your first 6% deferral immediately upon eligibility.

    •Paid Time Off - Unlimited Time Off for Exempt (salaried) employees, as well as generous PTO for Non-Exempt (hourly) employees, plus 11 paid company holidays and a paid volunteer day.

    •12 weeks of Paid Parental Leave

    •Maven Family Planning - provides support through your Parenting journey including egg freezing, fertility, adoption, surrogacy, pregnancy, postpartum, early pediatrics, and returning to work.

    And SO much more We continue to enhance our program, so be sure to check our Benefits page here for the latest. Our team can share more during the interview process

    Early Warning Services, LLC ("Early Warning") considers for employment, hires, retains and promotes qualified candidates on the basis of ability, potential, and valid qualifications without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote equal employment opportunity and affirmative action, in accordance with all applicable federal, state, and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our employees.
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